Sub-Contracts Manager (Compliance)

Job Code: CONTRSUB02

Grade Level: 14 (Exempt)

PER FBP Policy FBP-HR-PRO-00001: Internal employees must be in current position for (1) year or greater to be eligible to apply.

Position Overview

Without immediate supervision, manages and provides compliance oversight and support to the construction and services subcontract department and other related job functions as assigned by management. Typical job responsibilities include:

• Assist in providing overall management and compliance oversight to the Subcontracts department to ensure effective utilization of employees and compliances with all subcontract requirements, quality standards and budgetary guidelines.
• Assist in managing all aspects of subcontracting project life cycle, including scope definition, developing detailed acquisition planning, solicitation activities, determination for subcontract type and price reasonableness through award, consent package reviews, tracking the subcontracts department’s overall operational progress status, managing the work-flow through the subcontract closeout and as may be required, communicating subcontract and/or change order cost/status to the Projects.
• Maintain close working relationship with senior management and/or operational management in ensuring subcontracting services are being properly executed and the needs of the overall Program are being met
• Ensure subcontract compliance with Federal Acquisition Regulations (FAR) and Department of Energy Acquisition Regulations (DEAR), Project Procedures and Prime Contract requirements
• Assist in assigning work in terms of objectives, priorities and deadlines and provide additional assistance with new or unusual ad-hoc assignments as they may arise.
• Acts as a liaison with management throughout the company hierarchy to gather and analyze data on company sourcing strategy and makes recommendations of new trends in sourcing and procedures and/or changes in FAR, DEAR and/or other regulatory requirements.
• Represents the company in meetings with and presentations to DOE and industry representatives
• As required, represents Contracts Management in both internal and external audits actions
• Participates in management self-assessments on the subcontract department as well as other departments within the company
• May be located or relocated to the local project sites in order to act as a local subcontracts’ compliance manager
• Assist in responding to Requests for Proposal (RFP’s) and Management of Subcontracts personnel in support of change orders and proposals to the client.
• Work to ensure all workplaces are free of harassment, intimidation and other unlawful acts or against company policy activities
• Mentors subcontract personnel in all aspects of effective and compliant subcontracting activities (lifecycle/cradle to grave) to prepare them for advancement within the department.
• Provides technical and administrative guidance (to include ad-hoc instructional courses) to all subcontracts and/or Project personnel as required.
• Instructs employees on work efficient and compliant work methods and performance expectations. Fairly evaluates each employee’s job performance and provides regular, structured performance feedback to them accordingly
• Provides leadership, motivation and supervises the activities of a department via subordinate personnel
• Writes, edits, reviews and approves procedures and analysis data relevant to assigned section or group
• Oversight of groups, staff development and planning
• May have budgetary responsibilities
• Performs duties complex in nature
• Other job-related duties as may be assigned
• Maintains knowledge of and demonstrates ability to perform work safely in accordance with all approved safety policies, procedures and applicable regulations and performs assigned duties in a safe manner. If supervising others, has responsibility for the safety of those being supervised and ensures they comply with established safety policies and procedures and practice safe work habits
• Actively participates in Safety Work Groups

Working Conditions

Work in an office at a normal environmental restoration atmosphere (outdated and/or abandoned facilities or industrial field environments). May also work at off-project sites representing the organization at various types of locations throughout the community for business purposes. Potential exposure to equipment movement hazards, dangerous chemicals/solvents or hazardous and radioactive materials if proper safety procedures are not followed.

Ability to perform sedentary to light work, exerting up to 50 pounds of force occasionally (any exertion of force/lifting greater than 45 pounds requires usage of a two person “buddy system”), non-repetitive, up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly, repetitive; performing such activities as lifting, lowering, carrying, pushing, pulling, standing, walking, grasping, kneeling, stooping, reaching.

Ability to perform primary office duties including heavy computer usage. In some cases, radiological training may be required.

The statements above are intended to describe the general nature and level of work being performed by the person assigned to this position. Principal duties and responsibilities are intended to describe the overall purpose of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform job-related duties as requested by management. All requirements are subject to modification to reasonably accommodate individuals with a disability.

Required Contingencies:

• Pre-Employment Physical (office or field work)
• Drug Screen
• The ability to obtain/maintain "L" or "Q" Clearance one year from hire date
• Background Check
• Any site required training

Prospective employees must be available to start work with Fluor-BWXT Portsmouth LLC within a reasonable time frame after acceptance of FBP’s offer of employment (typically 30 days or less).

Applicants for employment can initiate a request for accommodation or obtain information concerning accommodations if contacted by the Company for an Interview.

As a reminder, all internal employees of Fluor-BWXT Portsmouth LLC must submit a current resume. External candidates must also submit a current resume.

Fluor-BWXT Portsmouth LLC is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability, and/or protected veteran status in accordance with governing law.

Required Skills

Experience with basic PC skills to include Microsoft software

Expert understanding of federal and state policies and regulations

Excellent interpersonal and communication skills

Exemplary attention to detail

Maintains sensitivity to and report on instances of fraud, waste and abuse.

DOE “L” clearance or ability to obtain a DOE “L” clearance.

Required Experience

** Minimum Requirements**

BA/BS degree in a related field and 13 years of related experience, or an equivalent combination of education and experience is required. Typical experience ranges from 13 - 20 years of demonstrated performance in a Subcontracts Manager (Compliance) capacity as generally described in the "Job code Position Overview" section of this job posting.

Preferred Experience

8+ years’ direct working experience on complex “firm fixed price” construction subcontracts in a Federal Government FAR based working environment.

Strong Federal Cost or Pricing working experience in Federal Acquisitions Regulation (FAR) environment to include fair and reasonable, allowable and allocable, price justification determinations.

Experience with basic PC skills to include Microsoft software

Expert understanding of federal and state policies and regulations

Excellent interpersonal and communication skills

Exemplary attention to detail

Maintains sensitivity to and report on instances of fraud, waste and abuse.

DOE “L” clearance or ability to obtain a DOE “L” clearance.