Job Description

ACCOUNTING &PAYROLL SPECIALIST

SUMMARY

The Accounting & Payroll Specialist is responsible for the weekly processing of payroll. Will ensure accurate processing/recording of payroll and new hire entries, provide timely and accurate financial information and participate and manage various accounting functions (e.g., AP, AR).   

DUTIES AND RESPONSIBILITIES

• Process weekly payroll of 250+
• Enter all new hire information into Paychex Preview, QuickBooks and the Job Cost Report
• Collect, review, and process all timesheets after hours have been verified and approved 
• Process payments via RapidCard
• Reconcile job cost prior to transmission 
• Process all court-ordered or tax levied wage garnishments and ensure timely payment thereof
• Ensure compliance with all applicable local, state and federal wage and hour laws
• Create and manage weekly invoicing
• May process AP and/or AR
• Complete employment and wage verifications
• Assist with compiling and preparing payroll tax reports, unemployment tax reports and various other payroll-related reports
• Create and maintain employee payroll files and assist with annual processing and dispersing of W-2 forms
• Responds to employee questions on payroll and related issues
• May assist with month end, quarter end, and year end functions
• Performs other duties as assigned

QUALIFICATIONS  

Knowledge base may require AS or related degree. Requires minimum of four (2) years of experience; may have fewer years of experience with a Bachelor's degree

• Requires a High School Diploma or equivalent; some college education is preferred
• 2+ years of payroll experience 
• Experience processing a payroll of 250+ employees
• Working experience with Paychex Preview/TLO  and QuickBooks (preferred)
• Strong customer service skills
• Ability to handle sensitive and confidential information
• Strong work ethic and team player
• Decision-making, problem-solving and analytical skills