Job Description
RECEPTIONIST
Answer calls and routes them to the proper staff member
Screens solicitor calls routing them to the proper voicemailbox.
Receives and distributes incoming mail and packages.
Prepares small parcels for shipment.
SALES ORDER ENTRY
Creates sales orders from customers purchase order
Creates sales orders from internal documents provided by various staff members
Forwards sales orders to warehousing department for further processing
Maintains an electronic filing system of documents related to our customers sales orders
ACCOUNTS PAYABLE
Enters vendor invoices and bills into QuickBooks
Maintains an Electronic Filing System of documents related to accounts payable.
ACCOUNTS RECEIVABLE / INVOICING
Creates and electronically delivers invoices created from shipping records
Charges sales and service customer’s credit cards.
Maintains an Electronic Filing System of documents related to accounts receivable
PURCHASING / INVENTORY CONTROL
Create purchase orders from purchasing reports or requests (QB and Sage)
Enters incoming inventory invoices into accounting system.
Processes internal material transfers
QUALIFICATIONS:
Exceptional interpersonal skills with strong written/verbal communication skills.
Experience using office and shipping equipment.
Strong organizational skills with the ability to organize and manage time among multiple
tasks.
Ability to stay focused on assigned task with the ability to work independently and in a
group setting.
Data entry accuracy, and high degree of attention to detail.
Must have STRONG computer skills, including proficiency with Microsoft 365, and ability
to learn applications quickly.
Customer Service Driven; prior customer service experience preferred.
EDUCATION AND EXPERIENCE
High School Education or equivalent
Minimum 1 year of equivalent job-related experience a must
Knowledge of Sage 100 Accounting System/ ERP System is a plus but not required.
Knowledge of QuickBooks is a plus but not required.