Job Description

This position of Accounting Admin. will be support for both accounts payable and accounts receivable  associates. The ideal candidate for this position should exhibit the following attributes: a positive and  initiative-taking attitude, strong organizational skills, be a collaborator, the ability to prioritize, assist  team in meeting deadlines, and be a strong communicator. 

ESSENTIAL JOB ACCOUNTABILITIES: 

• Preform a range of accounting assistant assignments 

• Support duties related to accounts payable and accounts receivable functions

• Research and resolve discrepancies in a timely fashion 

• Verify customer billing invoices to ensure completeness and accuracy 

• Receive and apply payment, research disputes and coordinate details with various department  related to charges and credits 

• Maintain and monitor the listing of accounts of accounts payable 

• Review all invoices for appropriate documentation, back up and approval 

• Process check requests and weekly check runs 

• Monitor aging balances for both A/P and A/R; provide weekly reporting on any A/R open  balances 

• Assist in maintaining Vendor List 

• Administer AMEX billing and reconciliation process 

• Process employee expense reimbursement via Concur 

• Perform collection activities and coordination of payment with the customer 

• Communicate with customers via phone and email, to make payment arrangements

• Support other team members in accounting department, during workflow fluctuations, to ensure  a level workload for all staff members 

• Perform special projects and additional assignments as directed to provide management with  the tools and information necessary to make the best possible 

• Assist team members in meeting multiple deadlines 

QUALIFICATIONS: 

• Have at least 1- 2 years of accounting experience or related field 

• Excellent verbal and written communication skills 

• Strong attention to detail and accuracy 

• Ability to collaborate with coworker’s clients and vendors  

• Need to be able to work with minimal supervision 

• Demonstrate an ability to manage a variety of priorities while meeting deadlines

• Comfortable preforming multi- faceted projects  

• Skilled in Microsoft - basic to intermediate in (Excel, Word, and Outlook) 

• Knowledge of QuickBooks – preferred but not necessary

Company Description

Quanta is an international leader in staffing & executive recruitment services. Our specialty is locating exceptional employees for our clients within the aviation, aerospace, engineering, technical automation and many other product & service industries. From successful international recruiting operations in five countries the United States, Italy, Switzerland, Romania and Czech Republic our team continues to produce proven results and earn the respect of our national and international clients and candidates. Candidates seeking all types of technical positions, clients looking to fill positions within aviation or related fields all realize that Quanta is not your ordinary recruitment firm. Quanta is a group of staffing specialists who are remarkably easy to work with, credible, trustworthy and loyal partners who will understand and implement your specific requirements rather than simply sell you a staffing solution. At Quanta, our focus is not only on matching career opportunities with top industry candidates; its building and maintaining long-term relationships with clients and candidates. At the heart of those relationships are some practical policies. For instance, we believe in offering competitive wages to our internal & external employees and will always derive mutually beneficial agreements with our corporate clients. And we go beyond expectations to understand not only your current staffing requirements, but also acquire a complete understanding of your core products, culture and assess the competitive markets in which you compete. The way we view it, you have multiple options to locate employment opportunities or to fill positions. With Quanta, we provide a high level of responsiveness, employment consultation, recommendations, implementation and results. A partner you can count on, whenever you need us.