Job Description

Summary

This position assists our Media Buyers in placing and maintaining media buys, preparing and confirming bookings, making revisions, maintaining/updating logs, screening/tracking programming content and data entry. Forms of media are television, CTV/OTT, streaming audio, podcasting, etc. Heavy focus in television.

This is an entry-level position working in the Media Investment department. The ideal candidate is driven and focused, loves working with numbers and details, organized and communicates well with vendors and internally with those around them outside of just emails. Position title will be based on experience.

WHILE WE ARE ALL WORKING REMOTELY DUE TO COVID 19, WHEN WE ARE GIVEN THE GREEN LIGHT TO RETURN TO THE OFFICE, THIS ROLE WILL WORK IN OUR LOS ANGELES OFFICE.

RESPONSIBILITIES

• Contact stations/vendors to obtain buy confirmations
• Input buys and solve discrepancies
• Create reports and format in Excel
• Pull, read and analyze reports
• Contact stations weekly regarding various issues (e.g., restrictive programming)
• Manage confirmations and cancellations
• Write credit memos to stations and confirm receipt
• Manage post-log deadlines
• Connect with stations to resolve discrepancies
• Understand traffic procedures and deadlines
• Regularly communicate with buyer on clearance, order confirmations and rotations
• Assist in a variety of miscellaneous department tasks

ACCOUNTABILITIES

• Ensure accuracy in data entry
• Troubleshoot and problem-solve as appropriate
• Demonstrate excellent attention to detail and follow-through skills
• Meet media deadlines

SKILLS

• Detail-oriented and organized
• Able to multitask and manage shifts in priorities
• Professional business writing skills
• Able to effectively investigate and solve problems
• Proactive, independent thinker
• Able to effectively communicate both verbally and in writing
• Able to manage expectations and adapt to a variety of personalities
• Able to make good decisions
• Beginning to intermediate proficiency at MS Office programs, including Outlook, Word, Excel and PowerPoint

EDUCATION AND EXPERIENCE

• Bachelor’s degree
• 0–2+ years prior experience in an administrative assistant or coordinator capacity

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