Job Description

ACCOUNTS PAYABLE COORDINATOR – QUIXOTE STUDIOS - WEST HOLLYWOOD, CA Quixote Studios is one of the nation’s premier film and Television studios that has expanded its business in the West Hollywood, CA area and is now in need of an Accounts Payable Coordinator to join the Accounting team! This position will be responsible for assisting the A/P team with accounting, reporting, and administrative tasks, while maintaining best practices and confidentiality both internally and externally. The ideal candidate will demonstrate initiative and problem-solving skills in an environment that demands exceptional performance.

https://quixote.com/

RESPONSIBILITIES:

• Match purchase orders confirming prices and quantity to vendors’ invoices
• Review all purchase orders for accuracy and obtain approvals when necessary
• Verify vendor W-9 information
• Enter invoices in accounting systems ensuring appropriate approval requirements, coding and matching are met (200+ per week)
• Process all check requests
• Computer generate and print checks weekly (50-200 per week)
• Coordinate with vendors regarding invoicing and payment inquiries and discrepancies
• Respond to vendors inquiries in a timely and professional manner
• Maintain company credit card receipts for monthly reconciliation
• Reconcile, code, and enter all company credits card transactions
• Reconcile accounts monthly utilizing MS Excel for accuracy
• Reconcile vendor statements and maintain vendor information and history
• Scan all invoices and maintain accurate/organized digital vendor files
• Optimize vendor terms granted to the Company
• Responsible for the accuracy, efficiency, and timeliness of entering invoices, processing payments, tracking vendor payment history, and handling billing disputes
• Maintain professional communication with vendors and team members
• Responsible for maintaining best practices in the A/P department
• Protect confidentiality and security of financial, client, and proprietary information always
• Prepare reports and/or provide documentation as requested
• Complete all other accounting and reporting projects as necessary

REQUIREMENTS:

• Bachelor’s degree in accounting, finance, or related field preferred
• 3+ years of Accounts Payable experience required
• High volume work experience
• Proficiency in NAV, MS Excel, MS Word, Outlook/Gmail, QuickBooks required
• Ability to work with multiple systems
• Strong analytical and organizational skills
• Strong attention to detail
• Must be service minded and have an entrepreneurial spirit
• Ability to anticipate needs and adapt to changes in a high-volume environment
• Must be reliable, professional and possess good judgment
• Must have strong interpersonal skills and effective, clear communication skills
• Must be authorized to work in the United States
• This job requires you to be fully vaccinated for Covid-19, subject to reasonable accommodation for medical or religious exemption

JOB LOCATION:

West Hollywood, CA

JOB STATUS:

Full Time

Quixote Studios will consider for employment any qualified applicant with criminal histories in a manner consistent with the requirement of the Los Angeles Fair Chance Initiative for Hiring.

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Quixote Studios is an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law. Additionally, Quixote Studios will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Quixote Studios legal duty to furnish information. If you would like more information about your EEO rights as an applicant, please click here: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf