Job Description

  ACCOUNTS RECEIVABLE COORDINATOR – QUIXOTE STUDIOS – WEST HOLLYWOOD, CA

Quixote Studios is one of the nation’s premier film and Television studios and is looking for a full-time Accounts Receivable Coordinator to join the team. This position will be responsible for assisting the A/R team with receivables, reporting, and administrative tasks, while maintaining best practices and confidentiality both internally and externally.  The ideal candidate will demonstrate initiative and problem-solving skills in an environment that demands exceptional performance. This is a great opportunity for an analytical Specialist looking for challenges within a fast-paced, entertainment growing company.

RESPONSIBILITIES: 

• Maintain accurate customer records in NAV accounting software and other internal systems
• Batch and post customer invoices to NAV from all departments’ systems
• Follow up on overdue customer accounts to facilitate expedient payments
• Process credit card payments
• Post customer payments (cash, check and credit cards)
• Prepare bank deposits using online remote banking terminal as well as occasional bank runs 
• Reconcile credit card payments with daily settlements
• Uphold Quixote credit policy with customers and internal staff
• Generate tenant rent invoices
• Reconcile Petty Cash for all locations on a monthly basis
• Assist with handling and reconciling invoice disputes with customers
• Complete other accounting and reporting projects when needed
• Protect confidentiality and security of financial, client and proprietary information at all times
• Prepare reports and/or provide documentation as requested 
• Complete all other accounting and reporting projects as necessary

REQUIREMENTS:

• 3+ years of Accounts Receivable experience required
• Proficiency in MS Excel, MS Word, Outlook/Gmail required
• Experience with high volume work
• Experience working with multiple accounting systems 
• Must have strong attention to detail and organizational skills.
• Ability to meet deadlines. Demonstrating accuracy in the execution of assigned tasks
• Ability to anticipate needs and adapt to changes in a high-volume environment.
• Must be reliable, professional and possess good judgment.
• Strong analytical skills
• Must have strong interpersonal skills and effective, clear communication skills.
• Must have a flexible schedule with the ability to work overtime as needed.
• Ability to successfully pass a criminal background check.
• Must be authorized to work in the United States.
• High School Diploma or GED required
• A working knowledge of production equipment and entertainment industry preferred.

ABOUT:

Quixote Studios is the entertainment industry’s premier studio & equipment rental company with locations across America. https://quixote.com/

JOB LOCATION:

West Hollywood, CA

JOB STATUS:

Full Time

PHYSICAL REQUIREMENTS:

Requirements are representative of those needed to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Quixote Studios will consider for employment any qualified applicant with criminal histories in a manner consistent with the requirement of the Los Angeles Fair Chance Initiative for Hiring.

_Quixote Studios is an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law. Additionally, Quixote Studios will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Quixote Studios legal duty to furnish information. If you would like more information about your EEO rights as an applicant, please click here: _