Job Description

At RBT, you are more than just an employee. You could be part of a team that works hard, plays hard, and makes a difference in your community. We not only reward you financially, but give you challenging assignments and a supportive work environment which promotes personal and professional growth. We are seeking an experienced Executive Administrative Assistant for our California area office located in Placentia, CA .

Responsibilities:

• Manages and organized Executive(s) schedule and programs • Provide senior level administrative support through communication (letters, memos, reports, e-mail, telephone) • Prepare and provide department/team/manager with necessary documents and supporting information • Prepare and distribute meeting notices, agendas,minutes, materials (including maintenance of on-line team sites) • Coordinate and assist with prioritization of schedule and commitments • Arrange travel, hotel, car reservations and prepareitineraries • Answers telephone calls and takes messages for manager,department, or team members • Assist in ensuring departmental compliance with timelines, reporting, etc. • Creates and maintains templates for forms, letters,tracking spreadsheets, etc. • Performing all word-processing requirements,maintaining databases, tracking spreadsheets • Provides accurate Word, Excel, and PowerPoint support by composing and/or editing a variety of documents • Knowledgeable in department/project-specific software • Develops and maintains a well-organized filing system that permits easy reference and rapid retrieval of information • Managing and communicating information while ensuring confidentiality of sensitive information • Develops and maintains strong, customer-focused relationships with key stakeholders and decision makers • Elicits necessary information to allow timely and accurate responses and responds when appropriate • Manage numerous general office services providing leadership and direction in a customer focused environment • Able to mentor and coach other, more junior,administrative support staff • Assist with company meetings and events (i.e.coordination of information, preparing materials, room setup, and beveragefood/setup) • Maintenance of the overall efficiency of document distribution and filing are paramount • Assist/coordinate/oversee office facilities, space, and services; office, kitchen, and food supplies; and booking of boardrooms • Sending/receiving/distributing important documents via e-mail, USPS, FedEx, UPS, courier, and fax • Greets all visitors and answers questions, directs them to meeting rooms, or connects them with appropriate staff members • Values, models, and coaches the solution provider and profitability culture • Other duties as required

Qualifications: • Friendly and courteous with the ability to work in an open environment, while understanding periodic interruptions may occur • Minimum of 10 years of experience as an executive assistant • Ability to work to deadlines under pressure • Ability to work in a fast-paced environment • Excellent organizational skills and multi-tasking ability • Demonstrable self-management skills • Be poised and confident in interaction with people of all levels • Be willing to contribute to the achievement of team goals • Proficient in meeting minutes composition • Proficient in Microsoft Office Suite and One Note • Ability to effectively plan and organize travel and meeting details, wordsmith and edit written work • Experience in writing business correspondence, editing written work and wordsmithing • Ability to take initiative to manage work flow and priorities • Ability to compose professional letters to key clients,subcontractors and external stakeholders • Willing and able to work in and adapt to change • Work has very little errors and can apply proper grammar and punctuation to documents and letters • Can type 50 words/minute • Sound judgment and ability to maintain confidentiality • Assertiveness skills to obtain information / results • Understands that as executive support, contact may occur outside regular working hours • Understands and complies to the strict confidential nature of the information across the corporation • Professional attire a must

Working Conditions: The RBT family is one of the best companies to work for, and we aspire to be the most respected builder, renowned for excellence, leadership, and unsurpassed value.

Job: Executive Assistant Title: Executive Administrative Assistant Location: Placentia, CA

Company Description

Who are we? We are a company with heart! Our team is tight-knit, we have a great camaraderie and we are excited to meet our new team members! Come see why we are different and why 99% of candidates walk out of interviews wanting to join our team. What do we do? We operate in two areas: electrical and general contracting. Our specialties are: Commercial-Industrial, Mixed Use, Design Build, Control Systems, Education, Underground Dry Utilities, Underground Directional Drilling, Tenant Improvements, Solar System and Electric Vehicle Charging Systems Thank you for your interest and please contact us for more information!