RDMS Staff Accounting Associate - Accounts Payable/ Office Admin Support

RDMS is a boutique accounting firm located in Petaluma, CA that focuses on the restaurant & hospitality industry. We are searching for someone to join our team to assist in Accounts Payable and Office Admin Support for our clients.

As a back-office solution for small businesses, we assist our clients in all of their administrative needs, and processing invoices/payroll is paramount to good data! We are looking for someone with strong communication skills and strict attention to detail. The right candidate appreciates being part of a team and understands the value they will bring to both our company and the clients they work with.

We offer flexible (but consistent) hours, and a relaxed office environment, and are focused on accuracy and meeting deadlines.

Reporting To: Staff Accountant Manager

Responsibilities – Accounts Payable:

· Organize and enter all supplied invoice data utilizing Restaurant365

· Follow-up with vendor communication from statement reconciliation and payment updates

· Preparing check previews and providing the firm’s management-approved client check runs

· Provides information to vendors and clients, reconciles vendor statements, researches and resolves past due items; researches and resolves account payable questions

· Posts manual checks from client communication to keep vendor accounts up to date

· Prepares the IRS Form 1099 Reports

· Learns responsibilities and functions of the purchasing activities of clients and maintains an eye for transactions that are not typical per client

Responsibilities – Office Admin Support:

· Scans and uploads supplied invoices to an internal software program.

· Manage Coordination of Shipments from Clients using various shipping programs

· Filling, copying, and data entry as required for all firm functions