Searching for the perfect candidate to provide day-to-day administrative support for the Virginia Beach team.

Core Responsibilities:

Assist with day to day operations of the Branch (greeting visitors or callers, receiving, sorting and distributing mail, etc.).

Provide administrative support to the Branch Manager (scheduling meetings/continuing education seminars, travel arrangements, seminar registrations, and ensuring proper arrangements are made, etc.).

Assist with oversight of the Branch cleaning service, pest control, security, fire safety, etc.

Assist in preparing project-related correspondence, spreadsheets, and reports.

Maintain general office equipment. (i.e. printer/copier, postage machine, etc.)

Utilize and maintain Customer Relationship Management (CRM) software (entering/maintaining client demographics, setting up new project and billing information).

Assist with accounts payable/accounts receivable (remitting invoices, and recording and sending checks to Finance, making collection calls/sending emails on past due invoices, etc.).

Assist with coordinating Branch events and special projects (team gatherings, community involvement, etc.).

Collect new hire paperwork and take new hire photo and forward to Human Resources.

Provide additional administrative support as needed.

Skills and Knowledge:

Excellent interpersonal, oral and written communications skills.

Proficiency with MS Office programs, including Outlook, Word, and Excel. Experience with Deltek Vision or Vantagepoint software.

Excellent organizational skills with attention to detail, and able to manage multiple tasks concurrently.

Ability to maintain confidentiality.

Education, Training and Work Experience:

High School diploma or equivalent is required; Associate degree or better is preferred.

Three or more years’ experience as an administrative assistant, office manager or similar role.

Experience in architectural/engineering industry and/or building envelope industry a plus.

Notary Public Preferred.

Physical and Environmental Demands:

Sitting 75% of time using computer equipment including desktop or laptop computer, keyboard, mouse, etc.

Walking, standing and/or moving 25% in an office environment.

Sufficient ability to perform minor lifting (< 50 pounds).