RH2 is currently seeking an experienced ADMINISTRATIVE SPECIALIST to support RH2's Analytical, Environmental, and Planning groups in our BOTHELL, WA location. This role desires a detail-oriented, organized, and collaborative team member who will provide exceptional client service, managing a diverse workload, and produce accurate deliverable. Come join our talented team.

ABOUT THE JOB

As an Administrative Specialist or Group Coordinator, you will provide administrative support for professional civil engineering services.

RESPONSIBILITIES

• Coordinate and assist with the preparation of client and subconsultant contracts using the established review process.
• Assist staff with the preparation of letters, reports, specifications, water/sewer plans, and other technical-related documents from rough drafts to final product following internal procedures.
• Coordinate engineer reviews and obtain signatures from professional engineers.
• Accurately produce digital or print materials for documentation and distribution, as requested.
• Maintain network and archived copies of project files. Prepare files for archiving or destruction in accordance with retention practices.
• Provide administrative proofing of technical documents and drafts. Maintain RH2 proofing guidelines and lead the proofing team, which includes training new proofing staff.
• Assist the bid proposal team with preparation of proposals, SOQs, and interviews.
• Assist administrative staff in other offices when time and workload permits.
• Process incoming/outgoing mail for business groups and schedule in-person and virtual meetings.
• Conduct research on various topics. Participate in special projects in conjunction with the Business Services team.
• Other duties, responsibilities, and activities may change or be assigned.

QUALIFICATIONS

• Minimum five (5) years of progressive administrative responsibilities in a professional office setting.
• Administrative proficiency in Microsoft Office products, including Outlook, Word, Excel, Teams, and Adobe (creating and editing PDFs).
• Experience in preparing, editing, and formatting large documents in Word and Excel required.
• Technical writing experience with proofing and editing experience desired.
• Excellent time management skills and ability to prioritize tasks with changing priorities and competing deadlines.
• Strong communication skills, both verbal and written. High interpersonal skills to successfully interface with clients, peers, and technical professionals.
• Experience working in distributed work environment where other key members of team are in remote offices.
• Organized, collaborative, and adaptable

ADDITIONAL INFORMATION

We offer competitive pay with paid overtime, a comprehensive health benefits package, generous paid time off, 401(k) with company match, bonus program, and more.

ABOUT RH2

We don't just live and work within our communities, our communities depend on us for the services and quality results for which we have become known. We plan and design the systems that keep our cities flowing and moving, including water, wastewater, irrigation, stormwater removal, and transportation projects. We look to hire the best and the brightest, and in turn, strive to keep our employees challenged and satisfied. Our company-wide team-building and social events give everyone a chance to unwind and have some fun outside of the work environment. We believe our success can only be achieved through the people we hire. We make every effort to offer a rewarding and positive work setting, provide exciting and challenging projects, and deliver the best in compensation, benefits, work-life balance, and career advancement opportunities. Many of our staff have worked at RH2 for most of their careers. We attribute the longevity of our employees to RH2's commitment to engage staff, cultivate an environment that fosters innovation, and collaboration between offices, specialties, and experiences.

RH2 is an equal opportunity employer of all qualified individuals; including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity or any other characteristic protected by law.