The Construction Accounts Payable Manager reports to the Director of Construction. The position is a hands-on construction accounts payable manager position handling complex entities and transactions and supervises a staff of approximately 4 - 6. Emphasis is placed on construction accounts payable, and other related accounting functions, as needed.

RESPONSIBILITIES

• Supervising 4 - 6 staff in accounts payable for construction including training of new staff, developing improved procedures, coordinating timely reporting, payments and cut-offs in the area.
• Assist management in streamlining processes and procedures and ensuring proper workload allocations to staff for construction accounts payable. Also, involved in identifying and implementing new processes.
• Manage and approve the processing of Subcontractor/Vendor invoices. Ensuring complete billing package, percentage billed against contracts/purchase orders, schedule of values, the needed releases from Subs and their suppliers, accuracy of coding and billing thru dates.
• Supervise and monitor construction payables to ensure timely entry into Yardi for Draw process and the required approvals for entry against Payable Aging Reports.
• Assist and collaborate with Construction Accountants with preparation of invoices, timely entry into system, accuracy and all supporting documentation needed for construction draws.
• Manage and support construction check run start to finish.
• Timely processing of payments in accordance with established timelines and procedures. Manage and supervise construction AP staff on effectively communication payment status to Subcontractors/vendors.
• Manage joint checks to Sub suppliers, lien releases, and preliminary notice log. Full understanding of Mechanic Lien laws and requirements in making payments to Construction Subcontractors and provide support and training to the construction accounts payable staff.
• Provide system support to users concerning Construction and Accounts Payable systems
• Maintain organized and current project files and draw files.
• Audit payables against contracts/purchase orders.
• Manages all the accounts payable functions for new projects and pre-development projects.
• Ensures the preparation of the accounts payable listing at closing each month and review of accounts payable entries for assigned entities. Also, assist supervisors in preparing key indicator accounts payable reports.
• Provide the necessary data to the staff accountants regarding invoices being processed and checks written for them to maintain proper cash control.
• Be familiar with the accounts utilized to provide an adequate basis for reviewing the coding of invoices and bring any deficiencies to the attention of the appropriate personnel.
• Preparation of special reports required by management or third-party entities.
• Preparation and updating of all necessary audit information files and providing any required assistance during the interim and final audit. Assist in the coordination of the audit as related to the expenses and payables working with the Accounts Payable Specialists and that all payable back up is attached in the Yardi system.
• Lead construction A/P team in setting annual goals for the team and help team members in setting their personal goals.
• Advises staff regarding the handling of non-routine reporting transactions.
• Prepare and give performance evaluations for assigned staff.
• Attend Company sponsored events that relate to the development of the team, which, from time to time, may include overnight stays at locations away from the employee’s home.
• Work closely with the construction team to ensure timely processing of payments as needed
• Assist Director of Construction Accounting and Controller in other accounting areas, as needed.

EXPERIENCE

• Have 5+ years’ experience working with construction accounts payable and be familiar with accounting requirements in this area.
• Have a strong understanding of construction invoice billing package, draw process, and the Mechanic Lien process and laws.
• Demonstrated supervisory and team experience in a high-volume work environment.
• Strong computer skills especially in a Windows environment, high experience with Excel (Yardi experience required).
• Be able to comprehend and follow instructions and be able to multi-task.
• Perform complex and repetitive tasks.
• Maintain a fast work pace and high-volume workload.
• Relate to others beyond giving and receiving instructions.
• Be a strong team player and able to take initiative on projects.
• High School education or equivalent is needed with proficiency in both verbal and written communication skills.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Operate computer and office equipment
• Work is primarily sedentary in nature