JOB TITLE:      DEVELOPMENT & GRANTS COORDINATOR

REPORTS TO:   Development Director

STATUS:           Full time/exempt

UPDATED:       June 2021

JOB SUMMARY: The primary responsibility of the Development Coordinator is to maintain the database including data entry, gift recording and acknowledgement plus maintenance of prospect and donor data. Additionally this position is responsible for the research, writing, and submission of grants to meet the designated prospected budget each year.

  GENERAL RESPONSIBILITIES AND DUTIES: 

• Coordinate all duties relative to processing, recording, and acknowledging gifts and payments:
  • Accurate data entry for gifts, volunteers and guest families including tax receipts and acknowledgements
  • Main liaison with software company and the organization.
  • Manage the thank you process to donors
  • Develop written SOP’s for database management
  • Train existing and new employees on database
  • Work with accounting to ensure reconciliation of gifts and payments and gift acknowledgements.
  • Develop yearly Radar report for RMHC Global
  • Manage all gift cards for organization including audit trail
• Manage the donor-related data needs of the development team
  • Generate reports and queries to support fundraising efforts and analyze the effectiveness of appeals and other development efforts
  • Monitor security, run regular data integrity checks, and work to apply updates as needed
  • Assist in annual giving campaign
• Help maintain compliance with state and federal laws governing non-profit solicitation and tax deduction records for donors
• Managing the mail opening and following SOP for double authentication.

Executive Assistance:

·       Help maintain calendar for ED

·       Set up meetings for Board, Executive Committee and Finance Committee.

·       Manage pre-reads distribution and meeting minutes.

·       Invoice and payment processing

·       Review all documents with ED signature as a double check for organization

·       Manage resumes/interview process for recruiting direct reports

·       Additional support as needed

Grants

·       Assist in development, submission, and response for all grants.

·       Submit all necessary grant reports and follow-ups as determined by each individual proposal.

·       Manage documents and timing for all grant proposals and prospects.

Other

·       Additional House Services support as needed.

·       Attendee coordination prior to events in conjunction with the database entry.

·       Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree required
• Minimum of three years office experience, preferably in a non-profit setting or other related field
• Proven competencies in software applications and programs, particularly Exceed or other fundraising databases, Microsoft Office including Excel, Word, and Power Point.  Excellent word processing and file management skills.
• Strong sense of urgency, adaptability, flexibility and resourcefulness
• Attention to detail, follow up and excellent organizational skills
• Ability to function professionally under pressure, while managing multiple projects and deadlines simultaneously.
• Strong verbal and written communication skills
• Ability to work independently and self-initiate

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to walk, sit and stand; use hands to finger manipulation, handle, feel, reach with arms and hands, and talk or hear
• The employee will be required to lift up to 25 pounds
• The employee may be required to lift up to 50 pounds
• The vision requirements include close, distance, peripheral and depth perception

BENEFITS

• Full health benefits available.
• Half day Fridays between Memorial Day and Labor Day.

Equal Opportunity Employer