JOB DESCRIPTION

Date: April 5, 2023

Job Title: Facilities Maintenance Manager

Reports to: General Manager

Status: Full time, Exempt

Compensation: Annual salary $85,000-$90,000 plus bonus & comprehensive benefits package

GENERAL DESCRIPTION:

The Foundation Operations Manager is responsible for the coordination, management and supervision of all maintenance and recycle center employees and the maintenance and preservation of all Foundation property, equipment, and common areas.

DUTIES AND RESPONSIBILITIES

Personnel

1. Recruit, train, direct, supervise and support all maintenance and recycle center personnel.

2. Ensure department compliance with all Foundation policies and procedures, including safety rules and regulations for the operation of Foundation vehicles and equipment and handling of materials and supplies.

3. Provide ongoing development and coaching of maintenance staff in line with Foundation goals; establish job expectations and conduct performance evaluations including disciplining and establishing criteria for correction as needed.

4. Create and maintain a positive work environment for maintenance employees, including a neat and tidy appearance.

5. Create and maintain a healthy and positive inter-departmental working relationship with the office staff.

6. Create and maintain a friendly and professional interaction with the Foundation Membership.

7. Supervise contract personnel.

Infrastructure and Component Inventory

1. Provide maintenance support for all Foundation property and common areas, including buildings, structures, equipment, roads, parks, grounds, trails and trash collection sites.

2. Maintain roads, keep roads free of debris and continually evaluate condition of roads; schedule maintenance, patch, overlay and otherwise repair road failures as necessary.

3. Inspect, maintain, clean and repair culverts and drainage areas as necessary.

4. Maintain inventory and repair and/or replace equipment, tools, supplies, mailbox locks and keys as needed.

5. Maintain supply of fuel, sand, and road base.

6. Perform or coordinate all required maintenance and service to equipment, vehicles, systems and buildings as required.

7. Ensure security, safety and maintenance of all work shop areas, yards, buildings and recycle center.

Operations

1. Be on call 24/7 for all snow-plowing needs for Foundation roads, coordinate and supervise all snow removal operations (including paved footpaths, mail pods), tasking employees with routes, outsourcing to vendors if conditions require, and inspecting and evaluating results when complete.

2. Maintain snow fences, install and remove when required.

3. Mow/trim parks, medians and barrow ditches as needed.

4. Water and weed all gardens on a scheduled basis or as weather requires.

5. Coordinate all additional common area landscaping needs, including tree trimming and branch removal.

6. Monitor status of slash pile, coordinate grinding as needed and haulage of excess mulch if necessary.

7. Oversee recycle center operations; schedule vendors for routine and special pick-ups, notify vendors of the need for equipment repairs or replacement.

8. Schedule and supervise the disposal of household and environmentally hazardous materials collected.

9. Coordinate delivery of and receipt of payment for recyclable metals with metal recycling companies.

10. Follow annual maintenance guidelines for the maintenance and development of Foundation trails & paths.

11. Liaise with Committee Chairs/Co-Chairs for the coordination of special events and projects.

Administration

1. Assist with the planning, development and administration of the department budget by providing advice and comment concerning operations expenses, capital improvements, infrastructure maintenance and equipment replacement and purchase.

2. Operate within and according to the approved budget including the timely submission of purchase order requests in excess of discretionary limit.

3. Prepare an annual Project Planning spreadsheet detailing timeline and resources required for approved major projects.

4. Prepare RFP’s, negotiate and accept bids; schedule and supervise vendor projects to be done for the Foundation.

5. Prepare and present an Operations Manager Report to the Board of Directors at their monthly meeting and at the member’s Annual Meeting.

6. Perform additional duties as assigned.

QUALIFICATIONS

· Must be a highly qualified operator for each vehicle and item of department equipment and be able to teach and evaluate subordinate personnel to safely and efficiently operate vehicles and equipment.

· Ability to diagnose equipment failures, make repairs, or otherwise coordinate repairs or replacement.

· Ability to schedule, supervise, delegate, and effectively communicate with subordinate personnel.

· Excellent customer service, leadership, teamwork, and communication skills.