WHO WE ARE:

Honesty, fairness, hard work, performance, and the love of construction. At Boldt, these are the values that drive us. They push us to be better every day. To provide the highest-quality service and greatest value to every project we are a part of. We are looking for forward thinking people who share in that dedication. An innovative spirit, results-oriented thinking, and a dedication to our values have helped us grow into one of the largest professional construction services firms in the United States.

As a member of the Boldt team, you will collaborate with some of the most knowledgeable professionals in our industry. You will have the chance to learn new skills and seek greater responsibilities, while earning competitive pay and benefits. And you will join a team that builds real value in the world around you.

How your role fits into Boldt:

The Administrative Assistant will serve as an ambassador for The Boldt Company by being the first point of contact for visitors and guests. This position will provide administrative support and related services crafted to improve operating efficiency.

Required Skills

What you get to do:

• Perform basic administrative tasks such as copying, filing, and mailing as requested by management team.
• Prepare and process invoices using process automation software.
• Prepare letters, memos, emails, other correspondence, etc.
• Coordinate the corporate mailing program as well as act as primary liaison between the company and mail/packaging vendors.
• Prepare the Mail Operations Center for conducting the day’s business.
• Sort mail as well as process overnight deliveries.
• Prepare required internal reports as it pertains to mail and package usage, trends, etc.
• Monitor inventory and order office supplies.
• Ensure meeting rooms are set-up with accurate equipment, materials and supplies. Order and set-up food and beverages. Test and assist with technology required for meetings. Clean up after meetings.
• Greet visitors with a friendly and effective manner. 
• Assist employees in miscellaneous inquiries or needs.
• Perform special projects as assigned. This may include projects for human resources, finance, or the president’s office.
• Other duties, responsibilities, or activities may be assigned at any time.

Required Experience

What we expect from you:

• High school degree or equivalent required.
• At least two years of administrative experience required.
• Intermediate Microsoft O365 knowledge required.

Physical requirements and working conditions:

While performing the duties of this job, the employee is frequently required to remain in a stationary position for up to eight hours. The employee occasionally is required to move to access people or workspaces. Constantly operates a computer and other office equipment, such as a calculator, copy machine and computer printer. The ability to optimally communicate is required. The employee may occasionally move up to 15 pounds.

The working conditions of this position requires the employee to work inside an office environment. The environment for which this position functions may contain scents and fragrances. May be requested to work overtime and weekends.

WHAT WE CAN OFFER YOU:

We are a multi- generational family owned, privately held organization. Along with encouraging a safe and robust team based environment, we offer:

• A competitive wage with a comprehensive medical, prescription drug, dental and vision benefits without a waiting period
• An Employee Stock Ownership Plan (ESOP) to share in the company’s success along with an annual bonus based on overall company performance
• 401k
• Paid vacation, sick and holidays
• Wellness resources, including a health mentor, health assessments, maternity management, and life care
• Relocation assistance
• Have equal access to opportunities and resources at all levels of the company. Opportunity to grow and persevere including educational reimbursement
• Diversity and inclusion training programs
• Mentorship program
• Community engagement

The Boldt Company is an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. This policy applies to all employees and job applicants.

If you are an individual with a disability and you need an accommodation or other assistance during the application process, please contact our Human Resources department. All qualified applicants are reassured to apply.

What you get to do:

• Perform basic administrative tasks such as copying, filing, and mailing as requested by management team.
• Prepare and process invoices using process automation software.
• Prepare letters, memos, emails, other correspondence, etc.
• Coordinate the corporate mailing program as well as act as primary liaison between the company and mail/packaging vendors.
• Prepare the Mail Operations Center for conducting the day’s business.
• Sort mail as well as process overnight deliveries.
• Prepare required internal reports as it pertains to mail and package usage, trends, etc.
• Monitor inventory and order office supplies.
• Ensure meeting rooms are set-up with accurate equipment, materials and supplies. Order and set-up food and beverages. Test and assist with technology required for meetings. Clean up after meetings.
• Greet visitors with a friendly and effective manner. 
• Assist employees in miscellaneous inquiries or needs.
• Perform special projects as assigned. This may include projects for human resources, finance, or the president’s office.
• Other duties, responsibilities, or activities may be assigned at any time.