Sanford Burnham Prebys is a preeminent, independent biomedical research institute dedicated to understanding human biology and disease, and advancing scientific discoveries to profoundly impact human health.
The PROGRAM ADMINISTRATOR is responsible for day-to-day operational activities in support of the Cancer Center and the Institute’s research training programs. The Program/Project administrator coordinates efforts and resources to ensure projects are delivered on time with all final deliverables. The position maintains confidentiality of privileged information and performs a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, discretion and flexibility. To learn more about the NCI-designated Cancer Center, we invite you to visit the website: SBP Cancer Center
Primary Responsibilities
Project Management
- Develops and manages project schedules and work plans based on grant requirements and project scopes
- Develops and maintains databases and other systems to track information and generate reports as needed
- Catalogues and maintains working files relating to projects and organizational activities
- Reviews and archives various presentations, documents and records in accordance with records management policies and procedures
- Assists with the annual non-competing renewals in addition to the competing continuation renewals
Administrative
- Serves as primary point of contact by interacting with internal and external stakeholders
- Updates and maintains various websites and social media accounts
- Prepares, edits and distributes content for various communications
- Coordinates and manages various events, such as workshops, retreats, etc.
Budget/Finance
- Assists with the financial oversight, analysis and planning
- Coordinates and tracks completion of personnel activities including hiring and termination procedures, performance reviews, training and development resources
Required Skills
Required Experience
- Bachelor’s degree and five years’ progressively responsible project management experience or an equivalent combination of education, training, and experience from which comparable knowledge, skill and abilities have been attained required
- Advanced degree and seven years’ experience preferred
- Experience with NCI-designated Cancer Center administration or managing large collaborative grants preferred
- Experience with research administration including preparation of grant proposals, funding agency requirements and budgets preferred
Knowledge, Skills, and/or Abilities
- Knowledge and ability to interpret grant requirements/regulations and funding agency guidelines
- Ability to maintain a calm and composed demeanor, exercising sound professional judgment and absolute discretion to effectively address sensitive issues
- Effectively and diplomatically communicates with all levels of management, administrative and scientific staff among internal and external institutions
- Ability to use sound judgement in determining and managing competing priorities
- Works independently with minimal supervision and under strict deadlines while managing a variety of projects of various complexities
- Possesses strong analytical, time management and organizational skills, excellent verbal/written communication and interpersonal skills, professional proficiency in Microsoft Office, Adobe Photoshop, and the ability to learn department-specific computer systems as needed
- Embody the Institute’s core values of Commitment, Collaboration, Communication, Community and Compassion
The scientists at Sanford Burnham Prebys Medical Discovery Institute are making research breakthroughs in cancer, neuroscience, immunology, and children's disease. We are also at the forefront of finding solutions for health threats such as COVID-19, where we are working to identify drugs that may help millions of people. During our more than 40 year history, we have established an NCI-designated Cancer Center, designed one of the most sophisticated drug discovery centers in the nonprofit world, and created global collaborations that are leading to preventions, treatments and cures to improve human health.
Sanford Burnham Prebys Medical Discovery Institute is an Equal Opportunity employer – M/F/Veteran/Disability – committed to the hiring, advancement and fair treatment of all individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected status as designated by federal, state or local law. For additional information about your rights as an applicant, click HERE.