Job Description

Cloud Accounting Specialist

Rose, Snyder & Jacobs LLP is looking for a team member who can perform back-office accounting support duties for a number of clients from a variety of industries, including, but not limited to, high net-worth families, investment entities, health care, professional services, entertainment, start-up, nonprofit and real estate. 

About You

You are a detail oriented and personable professional, committed to a career in accounting and finance.  You understand and live by the concept of being a “team player”, making sure that collaboration is essential to your success, as well as the success of those you work with.  At the same time, you take ownership of your work and have excellent judgment to ensure the right thing is being done.  You appreciate following set instructions and checklists and are committed to performing the work required and signing off to illustrate your completion. You have very strong verbal and written communication skills, as well as a strong attention to detail. 

Essential Job Functions

• Managing monthly back-office accounting needs, including maintaining client general ledgers using QuickBooks Online by keeping the file updated with all cash related activity on a daily/weekly/monthly basis (as determined by each client engagement) by entering/coding transactions, including, but not limited to, accounts payable,  accounts receivable and inventory into the sub-ledgers.
• Managing client bill-pay activity keeping Accounts Payable updated, ensuring approvals for payment are received, and payments are made timely / in advance of due dates.
• Performing month-end, quarter-end, and/or year-end financial statement close work, including:
  • Performing bank, credit card and loan reconciliations.
  • Recording journal entries (depreciation, prepaid amortization, accruals, annual close out of retained earnings to capital accounts, etc.)
  • Reconciling general ledger account balances to sub-ledgers, other schedules maintained, or 3rd party statements.
  • Creating an electronic work file to support the accounting work performed and supporting the respective account balances at each month/quarter/year-end.
• Preparing financial statements on the cash basis, income tax basis, and accrual basis of accounting.
• Maintaining fixed asset listings and depreciation schedules.
• Maintaining vendor files, including monitoring W-9 form received, for use in preparation of annual Forms 1099.
• Preparing annual Forms 1099 and Form 1096, annual Form 571-L Business Property Statements, quarterly sales and use tax returns, annual city business license renewals (and applications as needed), and coordinating any such payments required on clients behalf.
• Processing payroll on behalf of clients.
• Maintain a working relationship with selected clients assigned and dealing with business management related matters, as needed.
• keeping up-to-date on client matters and their changing needs; communicating such information to Partners at the Firm; as well as working closely with Firm personnel to coordinate work performed in different departments to ensure the Firm provides the best possible customer service to those clients.
• Ability to work over-time as needed to meet deadlines, especially during the January – March busy season.

Minimum Qualifications

• Bachelor’s degree
• Minimum of 2 years RECENT experience as a bookkeeper, accountant, controller or in the function of maintaining a QBO file for a company.
• Proficient with QuickBooks Online, experience with QuickBooks Desktop, Proficient with Microsoft Office (Word, Excel, Access, Outlook)
• Experience with preparation of Forms 1099/1096, 571-L, 940/941, sales and use tax returns
• Experience processing payroll through payroll services.
• Experience with accounting file documentation requirements.

Preferred Qualifications:

• Experience with preparation of Forms 1099/1096, 571-L, 940/941, sales and use tax returns
• Experience and proficiency using Bill.com
• Excellent customer service skills (internal and external)
• Ability to follow instructions as directed
• Ability to work effectively in a team setting
• Takes appropriate actions without being asked
• Able to handle multiple priorities, tasks and simultaneous projects
• Ability to work overtime as needed

Compensation & Benefits

Base Salary is competitive; there is a competitive health benefit plan including participation in our 401(k) program.  We also offer a generous benefits program, including 20 paid days off per year for first year employees, continuing education, in office massages monthly, and more.

Contact/General

Our sister company, RSJ/Swenson is serving as our hiring and screening consultant on this project.  No phone calls, please.

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