Account Receivable Administrative SupportAccount
Rainbow International of Northern Virginia, a growing residential and commercial restoration company. We are seeking applicants for the position of Account Receivable and Administrative Assistant.
We offer a flexible schedule as well as comfortable work environment!
Job Purpose: To provide support to the Vice President and Office Manager.
Administrative Assistant Job Description:
Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Responsibilities and Duties
Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Submit and reconcile expense reports
Provide information by answering questions and requests
Research and creates presentations
Generate reports
Handle multiple projects
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Write letters and emails on behalf of other office staff
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Coordinate repairs to office equipment
Photocopy and print out documents on behalf of other colleagues
Qualifications and Skills
Familiarity with bookkeeping and basic accounting procedures
Accuracy and attention to detail
Ability to perform record keeping tasks
Data entry and word processing skills
Well organized