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Administrative Support

Rainbow International Of Northern Virginia

Administrative Support

Lorton, VA
Full Time
Paid
  • Responsibilities

    Rainbow International of Northern Virginia, a growing residential and commercial restoration company. We are seeking applicants for the position of Account Receivable and Administrative Assistant.

    We offer a flexible schedule as well as comfortable work environment!

    Job Purpose: To provide support to the Vice President and Office Manager.

    Responsibilities and Duties

    Administrative Assistant Job Description:

    Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

    Responsibilities:

    Answer and direct phone calls

    Organize and schedule meetings and appointments

    Maintain contact lists

    Produce and distribute correspondence memos, letters, faxes and forms

    Assist in the preparation of regularly scheduled reports

    Develop and maintain a filing system

    Order office supplies

    Submit and reconcile expense reports

    Provide information by answering questions and requests

    Research and creates presentations

    Generate reports

    Handle multiple projects

    Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

    Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

    Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

    Write letters and emails on behalf of other office staff

    Maintain computer and manual filing systems

    Handle sensitive information in a confidential manner

    Take accurate minutes of meetings

    Coordinate office procedures

    Reply to email, telephone or face to face enquiries

    Develop and update administrative systems to make them more efficient

    Resolve administrative problems

    Receive, sort and distribute the mail

    Answer telephone calls and pass them on

    Manage staff appointments

    Coordinate repairs to office equipment

    Photocopy and print out documents on behalf of other colleagues

    Requirements:

    Proven admin or assistant experience

    Knowledge of office management systems and procedures

    Excellent time management skills and ability to multitask and prioritize work

    Attention to detail and problem solving skills

    Excellent written and verbal communication skills

    Strong organizational and planning skills

    Proficient in MS Office

    At least 3 years of experience in the field or in a related area

    High school diploma or equivalent; college degree preferred