ADMINISTRATIVE ASSISTANT – CONSTRUCTION

Onkar Builders, Inc. is a full-service construction company for residential and commercial projects. Onkar Builders, Inc is a family-oriented business established in 1998 as a builder and general contractor. We specialize in new construction, remodeling, disaster restorations in both residential and commercial properties. Onkar Builders is committed to providing quality service with integrity throughout all of our projects along with the highest level of professional services to our clients.

Onkar Builders is seeking a full time administrative assistant to join our growing company. We are looking for an organized individual who can multi-task in a fast-paced environment and is seeking a long-term position. Looking for a self-starter who can multi-task in a small but busy construction office. Prior Construction experience is preferred. Candidate would be expected to answer phones, handle contract administration, assist project managers, coordinate accounts receivable, as well as the ability to switch gears as directed in any given day. This person must be a team player and enjoy the office setting. Applicant must know Excel, Word, Outlook and Publisher. Must have strong organizational skills and display the ability to create helpful management systems.

Duties and Responsibilities:

Receive incoming calls in professional and courteous manner

Call potential customers to explain the company services and solicit business

Assist with the scheduling of projects

Request and follow up with clients, vendors, subcontractors and others for project information.

Provide administrative support for project managers; data entry, filing, scanning, copying and other administrative duties as may be assigned.

Perform detailed document reviews with close attention to spelling, grammar and formatting.

Collect all monies from all sources

Obtain, distribute, organize and archival of project related information such as architectural plans, reports, specifications, project data, or sequence sheets.

Prepare project close out documents for clients using Microsoft Outlook, Word, Excel, and Adobe Acrobat.

Check company mailbox daily and sort and scan mail for internal distribution.

Greet clients and visitors in a friendly and professional manner.

Telephone reception, check company main mailbox and direct incoming and messages to the appropriate employee.

Assist with internet research for prospective clients, projects, events, marketing and other miscellaneous topics.

Schedule meetings and create spreadsheets, presentations, marketing materials and other documents using Microsoft Office or Adobe Suites.

Assist with the coordination of social and marketing events hosted by company. Required attendance to assist the team at social and marketing events may occur.

Update and maintain the company contact directory.

Assist with reconciliation of client accounts at completion and archival of records for the company and delivery to the client.

Compose and edit letters, reports, submittals and spread sheets using Microsoft Office or Adobe Suites.

Maintain the office environment in a clean professional manner. Communicate any maintenance or janitorial issues with building management.

Perform other duties as required. These duties may include job functions that are outside the scope of normal job duties.

Ideal candidate will possess:

2+ years of administrative experience in the construction/real estate development industry preferred. Project Coordinator or Administration experience, a plus.

Ability to work in a fast-paced environment where strong attention to detail and accuracy is essential.

Knowledge of office management systems and procedures.

Excellent time management skills. Ability to multi-task and prioritize work.

Strong problem solving, organizational and planning skills.

Excellent written and verbal communication skills, in a clear and concise manner.

High level of discretion and judgement.

Ability to climb stairs due to office being located on second level.

Requirements:

At least 2+ years of experience in construction industry.

Strong written and verbal communication skills

Detail-oriented with strong data entry and skills

Knowledge of the local permitting process and construction delivery methods and agreements.

Detail oriented and very organized.

Pay strict attention to detail.

Professional appearance and personality

Team player who can work independently

Valid driver's license, auto insurance and an acceptable DMV record.

Ability to pass background check.

Must be comfortable with technology and willing to learn new software.

Experience in Xactware would be helpful, but not mandatory

Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint, and Publisher) and Adobe Acrobat skills are required.

Construction software is a plus.

Excellent verbal and written communication.

Job Position: Construction Administrative Assistant

Job Type: Full-time

Work Days: Monday through Friday

Work Hours: 8:30 AM – 5:00 PM with 30-minute lunch

Location: Modesto, CA

Pay Rate: $15 per hour, commensurate with experience

Benefits: Benefits package varies by location

We are actively interviewing for this position - Apply today and our hiring manager will follow up! For questions please call Suzi Lomas 209-595-9900.