Job Description

Office Assistant

PURPOSE OF THE POSITION

The Office Assistant is responsible for supporting office operations and procedures to ensure organizational effectiveness and efficiency.

SCOPE

The Office Assistant reports to the CEO and CFO and is responsible for providing office and field support services to the Ram Jack Pacific office.

RESPONSIBILITIES

Maintains office services by documenting and organizing office operations and procedures.

Entering data into software and spreadsheets, as well as scanning and linking documents.

Assists office and production managers by recruiting, selecting, and orienting employees.

Maintains professional records of permits and licenses

Draft and maintain project binders, update Job Board with information

Contributes to team effort by accomplishing related results as needed.

Cross-trained to process bi-weekly payroll, including ensuring correct time submissions, verifying all deductions and contributions, and reconciling payroll tax reports.

Process W-2’s and 1099’s annually. Maintain all city, state, and local licenses.

Cross-trained on accounts payable and receivable

Answer phone, customer service, entering leads into Sales software

Answer incoming leads and schedule sales teams meetings and evaluations with clients.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

The incumbent must have proficient knowledge in the following areas:

Knowledge of Microsoft Excel

Ability to maintain a high level of accuracy in preparing and entering information

SKILLS

The incumbent must demonstrate the following skills:

Excellent interpersonal skills

Analytical and problem-solving skills

Effective verbal and listening skills

Attention to detail and high level of accuracy

Very effective organizational skills

Effective written communications skills

Computer skills including the spreadsheet and word-processing programs, and email at a highly proficient level

Stress management

Time management skills

Personal Attributes

The incumbent must maintain strict confidentiality in performing the duties related to Finance and Administration. The incumbent must also demonstrate the following personal attributes:

Be honest and trustworthy

Be respectful

Possess cultural awareness and sensitivity

Be flexible

Demonstrate sound work ethics

The incumbent would usually attain the required knowledge and skills by completing office procedures coursework combined with related financial and administrative experience. Equivalencies will be considered.

WORKING CONDITIONS

Physical Demands

The Office Assistant will spend some hours sitting and using office equipment and computers, and may also have to do some lifting of supplies and materials from time to time.

Environmental Conditions

The incumbent is in an open office area and must meet with others regularly.

Sensory Demands

The imbuement must spend hours in intense concentration. The incumbent must also spend long hours on the computer entering information that requires attention to detail and high accuracy levels.

OTHER AREAS THAT MAY BE REQUIRED:

There will be other required office tasks and separate filing outside of Ram Jack regarding other existing entities or future entities that may or may not be a part of Ram Jack Pacific. These tasks and duties could be the same as described above.

The incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and actives required of the position.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Ram Jack.