Staff Accountant

Ravenswood Studio is a nationally recognized custom fabrication company driven by passionate artisans who take pride in every aspect of each project we undertake. With our core values of Trust, Ingenuity and Excellence, we build museum and corporate exhibits, custom themed elements, specialty millwork and scenery for theater, opera and film.

Our team of innovators includes Project Managers, detailers, carpenters, metalworkers, scenic artists and sculptors, who collaborate with designers, architects, and clients. Within our 100,000 sq ft facility, we use state-of-the-art fabrication technologies and materials to produce award winning projects that set our clients apart time and time again.

We are hiring for a full-time Staff Accountant based in Lincolnwood, Illinois.

This role is in office Monday – Friday, 7:00 AM – 4:00 PM.

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About the Role

The Staff Accountant supports the day-to-day financial operations of the company, with responsibilities that include client and vendor setup, data entry, and ongoing system maintenance. This role ensures the accuracy of financial data and contributes to purchasing, compliance, and documentation workflows. The Staff Accountant is essential in maintaining strong internal controls and ensuring the smooth execution of accounting processes across the organization.

Salary Range: 65-70K

Key Responsibilities

Client & Project Accounting

• Enter new clients and jobs into QuickBooks; complete new client onboarding packages.
• Set up and maintain Sales Orders (SOs) in alignment with contracts and change orders.
• Manage job-related billing structure in QuickBooks to match project scope.
• Upload job data weekly into Paycom for payroll alignment.

Purchasing & Expense Tracking

• Upload and code credit card transactions to associated POs and expense reports.
• Follow up with employees to clarify unclear transactions or missing receipts.
• File paper receipts and purchasing documentation.
• Backup support for vendor payments

Vendor & Compliance Management

• Set up new vendors and collect onboarding documentation (W-9s, COIs, ACH forms).
• Track vendor insurance requirements and follow up on missing certificates.
• Support year-end 1099 preparation and submission.
• File Illinois sales tax returns (IL ST-1) monthly.
• Track taxable vs. non-taxable transactions and maintain related documentation.

General Ledger & Reconciliations

• Support Senior Accountant in completing monthly reconciliations.
• Assist with matching transactions, resolving discrepancies, and supporting month-end processes.

Administrative & Ad Hoc Support

• Provide general support to the Finance Director and project teams.
• Assist with audit requests and document gathering for internal or external inquiries.

We're especially interested in someone who:

• Brings at least 1–3 years of accounting, bookkeeping, or related experience
• Experience with project based work a plus
• Is familiar with tools like QuickBooks and Excel
• Communicates clearly and follows through on tasks
• Takes ownership of their work, but isn't afraid to ask for help
• Wants to grow in an environment where finance, creativity, and operations intersect

Life at Ravenswood Studio: At Ravenswood Studio, we are committed to fostering a supportive, rewarding, and engaging work environment where our employees can thrive. We believe in providing benefits that support both your professional growth and personal well-being.

Our benefits include:

• Healthcare coverage through Blue Cross Blue Shield, including medical, dental, vision, and mental health benefits—starting on your date of hire
• Weekly pay, every Friday!
• A generous Flexible Time Off (FTO) plan
• Eight paid company holidays
• 401(k) program with a 4% company match
• Paid parental and marital leave

At Ravenswood Studio, we appreciate the power of a diverse and talented team. We cultivate a work environment where everyone feels valued and empowered to participate, contributing their unique skills and perspectives to our shared success. We are proud to be an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.

Additional requirements: All candidates must be able to successfully complete employment verification, including E-Verify and a background check, as a condition of employment.