Real Estate Administrative Assistant

J

Janis Properties

Real Estate Administrative Assistant

Boulder, CO
Full Time
Paid
  • Responsibilities

    Real Estate Administrative Assistant

    Janis Properties – Boulder, CO Full-time | In-person (with site visits)

    About Janis Properties

    Janis Properties is a top-performing real estate group in Boulder, CO , known for professionalism, precision, and concierge-level client service.

    We’re hiring a Real Estate Administrative Assistant to support our listings, marketing, and operations. This person will manage details behind the scenes so agents and leadership can focus on growth.

    If you love structure, take pride in organization, and thrive in a fast-paced environment — this is your opportunity.

    Position Overview

    The Real Estate Administrative Assistant supports daily business operations, listing management, and marketing execution. You’ll handle listing logistics, client communication, and office systems that keep the business running efficiently.

    This role is ideal for someone who’s organized, proactive, and eager to grow within a professional real estate team.

    Key Responsibilities

    Listing & Marketing Support

    • Coordinate listings from pre-list to close (excluding transaction coordination)
    • Write and post listing descriptions in MLS and marketing channels
    • Schedule photographers, stagers, signage, and vendors
    • Create and edit marketing materials (flyers, mailers, social posts)
    • Maintain company website and ensure listings are current

    Client & Team Support

    • Serve as main point of contact for client and agent questions
    • Provide exceptional, concierge-level service
    • Manage scheduling, communication, and follow-up

    Administrative & Executive Support

    • Support CEO and Director of Operations with administrative needs
    • Manage company inbox and document organization
    • Assist with vendor communication and project coordination

    Systems & Organization

    • Maintain office systems, processes, and digital files
    • Ensure accuracy and consistency in all marketing and communications
    • Continuously improve workflows for efficiency

    Qualifications

    • 2+ years of real estate, marketing, or administrative support experience
    • Strong writing and communication skills
    • Proficient in Google Workspace, Canva, social media tools, and MLS
    • Detail-oriented, dependable, and able to manage multiple priorities
    • Professional presence and strong problem-solving skills

    Preferred Experience

    • Background in real estate administration or listing management
    • Experience supporting executives or team leaders
    • Familiarity with real estate contracts and documentation

    Compensation & Benefits

    Salary: $55,000 – $70,000 (based on experience) Performance bonus potential Mileage or car stipend for site visits Paid holidays + PTO Career growth and professional development

    Why Join Janis Properties

    • Work with a reputable Boulder real estate team that values excellence and growth
    • Be part of a positive, purpose-driven environment
    • Build a long-term career supporting high-end real estate operations