Real Estate Administrative Coordinator

SVN Cornerstone is looking for a driven professional to manage all brokerage contracts, transactions and listings. They will also be responsible for providing top level administrative support to the Managing Director. The ideal candidate must be highly organized, a quick learner, and able to adapt and thrive in a fast-paced work environment.

Reports to the Director of Operations

Transaction Management Duties:

Audit and file all transaction documentation and contracts

Work extensively in Buildout CRM to manage and track transactions from execution to close

Create timelines and manage important dates to ensure all deadlines are met and contingencies are released

Work with Back Office to manage broker commissions and pay company royalties

Manage and maintain Google drive and hard copy files in accordance with Washington Real Estate Law

Draft commission statements for all closings and verify commissions for transactions prior to closing

Administrative Assistant Duties:

Manage market research projects: independently gather market information and research comps

Prepare in-depth financial analysis and valuation of properties using the sales comparison approach and the income approach

Assist in the preparation of broker opinions of value (BOV)

Create document drafts: contracts, letters of intent (LOI), lease agreements, proposals, etc.

Handle incoming and outgoing communications on behalf of the Managing Broker as needed

Be the first point of contact in the office for clients and inquiries

Coordinate active calendars; schedule and confirm meetings

Help maintain the Buildout CRM pipeline, contacts and and properties

Help with file management and organization via Google Drive

Assist in opening, closing and maintaining the office

Other admin and office management duties as assigned

Listing Management Duties:

Manage and track the syndication of all new property listings

Assist brokers in the preparation of marketing materials for property listings, including flyers, social media content and more

Work with brokers and the Marketing Director to prepare marketing materials and market listings

Maintain all files and listing contracts within brokerage compliance

Coordinate & track property keys and sign installation

Qualifications:

Washington and/or Idaho real estate license preferred

Real estate experience is strongly preferred

Proficiency with MS Office Suite, Google Workspace and Adobe Acrobat

Experience working in and managing CRM Databases

Exceptional organizational skills

The ability to perform and prioritize multiple tasks with attention to detail

Experience and enthusiasm about the adoption and implementation of AI tools

Excellent interpersonal, oral and written communication skills

Effective time management skills, and a desire for excellence

Positive and professional attitude with a strong work ethic

Compensation and Benefits:

Hours: 8-5 Mon-Friday

Salary: $45,000-55,000

Full benefits package: Medical, Dental, and Vision

Vacation, Sick, and Holiday Pay

On site position (no remote)

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