Applicants must be local to the Houston area. Fast Track Transactions is a dynamic, remote-based real estate transaction management company dedicated to delivering exceptional support to agents and their clients. We specialize in streamlining operations, enhancing communication, and ensuring a smooth, professional experience. We are seeking an Administrative Assistant to provide full-time support to our Transaction Manager and Department Trainer. This is a work-from-home position. You must attend monthly meetings, Corporate events and get-togethers. Tasks must be completed on a timely basis with strict deadlines. This role is ideal for someone who is proactive, detail-oriented, and interested in the behind-the-scenes operations of real estate and looking to grow into a full-time Transaction Coordinator role in the future. This position includes a 3-month probationary period to evaluate performance, reliability, and fit within our team. Candidates who excel in this role will be eligible for promotion to a full-time Transaction Coordinator or Administrative Assistant position. This advancement comes with expanded responsibilities, direct client interaction, and higher earning potential — ideal for someone looking to build a long-term career in real estate operations and support. Responsibilities: • Assist the Transaction Manager with administrative support related to transaction coordination • Help maintain checklists and monitor deadlines for real estate transactions • Prepare and organize digital transaction documents, ensuring accuracy and compliance • Format, edit, and update training materials, SOPs, and onboarding documentation • Schedule internal training sessions, meetings, and maintain shared calendars • Support communication with agents and team members through emails and task management tools • Perform basic data entry, reporting, and CRM updates as requested • Assist with quality control of documents submitted by new team members or trainees • Track and organize documentation for internal training and process evaluations • Take initiative on small projects and admin tasks that support the overall transaction flow • Social media marketing and content creation • Additional Job Duties may be added as needed. Qualifications: • Licensed real estate agent in Texas or actively working toward licensure would be a bonus • Strong organizational skills and attention to detail • Tech-savvy and proficient with G-Suite (Google Docs, Sheets, Drive, Gmail) • Professional written and verbal communication skills • Ability to work independently and meet deadlines with minimal supervision • Reliable internet connection and a personal computer • Interest in transaction coordination, operations, or real estate support roles • Bonus: Familiarity with real estate platforms like Dotloop, Skyslope, Command, etc. • Prior experience in the real estate industry or as an office manager • High school diploma or equivalent required • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems • Excellent written and verbal communication skills Compensation: $12 - $15 hourly

• Assist the Transaction Manager with administrative support related to transaction coordination • Help maintain checklists and monitor deadlines for real estate transactions • Prepare and organize digital transaction documents, ensuring accuracy and compliance • Format, edit, and update training materials, SOPs, and onboarding documentation • Schedule internal training sessions, meetings, and maintain shared calendars • Support communication with agents and team members through emails and task management tools • Perform basic data entry, reporting, and CRM updates as requested • Assist with quality control of documents submitted by new team members or trainees • Track and organize documentation for internal training and process evaluations • Take initiative on small projects and admin tasks that support the overall transaction flow • Social media marketing and content creation • Additional Job Duties may be added as needed.