The Real Estate Assistant provides administrative, marketing, and operational support to owner of the company. This role helps ensure smooth daily operations, excellent client service, and attention to details in all documents. Full time or part time.

Key Responsibilities

Administrative Support

Manage calendars and schedule appointments,

Answer phone calls, emails, and inquiries from clients and vendors

Prepare, organize, and maintain files for listings, transactions, and contracts

Enter and update data in MLS, CRM systems, and internal databases

Work with warranty companies in getting repairs made.

Transaction Coordination

Assist with rental agreements, disclosures, and closing documents

Track transaction timelines and ensure deadlines are met

Marketing & Listing Support

Create and update property listings on MLS and real estate platforms

Maintain listing inventory and marketing schedules

Client Relations

Provide high-quality customer service to renters, vendors, and

Follow up with clients to ensure satisfaction

Help onboard new clients and manage client communication

Qualifications

Required

High school diploma or equivalent

Strong organizational and time-management skills

Excellent written and verbal communication

Proficiency with Microsoft Office / Google Workspace, 60 wpm

Ability to multitask and work in a fast-paced environment

MUST live within 15-20 minutes of Anaheim Hills

Preferred

Previous experience in real estate or administrative support

Familiarity with MLS systems and real estate contracts

Real estate license (or willingness to obtain one)

Experience with CRM tools and social media marketing

Skills & Attributes

Detail-oriented and highly organized

Professional and client-focused demeanor

Self-motivated and proactive

Ability to maintain confidentiality

Strong follow-through and problem-solving skills

Work Environment & Schedule

May require occasional evenings or weekends for events or deadlines