We are seeking a highly organized and motivated individual to join The Barrett Team as an executive admin assistant. As our assistant, you will provide comprehensive administrative support to our team of real estate professionals. Your role will be instrumental in ensuring the smooth operation of our real estate activities, managing daily tasks, and assisting with various administrative and operational responsibilities. The ideal candidate should possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role is best suited for someone who enjoys operations, organization, and supporting a growing team. This role is NOT A GOOD FIT for anyone thinking about or wanting to become a Realtor or salesperson. Compensation- $20 - 25 hourly, depending on skillset | Full-Time Position Only Responsibilities: Business Operations & Administration • Oversee the daily administrative operations of the real estate business • Manage and maintain team calendars, scheduling, and meeting coordination • Prepare meeting agendas, reports, and internal documentation • Organize and maintain digital and physical files, databases, and systems • Create, update, and maintain the business operations manual and standard operating procedures (SOPs) • Ensure team systems and workflows are being followed consistently • Coordinate office supplies, marketing materials, and business purchases • Assist with travel arrangements, expense tracking, and reimbursements • Handle errands or miscellaneous business-related tasks when needed Client Experience & Communication • Serve as the first point of contact for clients and provide exceptional customer service • Respond to client inquiries and follow up with leads when appropriate • Organize listing appointment materials and buyer consultation packages • Maintain the client database and CRM, ensuring all client information is accurate and updated • Coordinate showings, open houses, and client appointments • Send and coordinate client gifts and appreciation touches • Assist with planning client events and vendor appreciation events Listing Transaction & Management • Coordinate listing preparation, including staging, photography, cleaning, repairs, signage, and lockbox installation • Enter and manage listing information in the MLS and real estate websites • Manage the transaction process from listing to closing • Coordinate with clients, lenders, escrow officers, inspectors, and other parties • Track transaction deadlines and ensure documentation is completed accurately and on time • Maintain transaction management systems and digital file compliance Marketing Brand Support • Manage and maintain the CRM and email database • Assist with creating buyer and seller marketing packages • Design marketing materials such as flyers, brochures, and mailers (Canva) • Coordinate listing marketing, including property photos, videos, and online promotion • Manage and update website listings and online property platforms as needed • Assist with social media management and content scheduling • Support video marketing, email campaigns, and digital marketing initiatives • Run and manage social media advertising campaigns when needed Team Operations Support • Support the agent(s) by managing administrative tasks so they can focus on sales activities, i.e., client care bear roles with personalized closing baskets, support in current escrow as needed, and scheduling. • Coordinate team meetings, trainings, and internal communication • Assist in creating and maintaining team performance reports and metrics. Qualifications: (Please apply even if you don’t haven't achieved all. Admin Experience required) • 1-3 yr minimum Administrative experience (required) • Real estate industry experience (or financial, mortgage, or insurance industries) • Google Business Suite savvy • Social media savvy • Canva/graphic design • Pleasant, legible handwriting • Great written and verbal skills • Video creation skills are a big bonus • Proficiency in using productivity software and office applications (e.g., Mac Computers, Google Suite, Instagram, and Facebook). • Must have your own car that you can drive for errands if needed. This job is not remote. (mileage will be reimbursed) • Exceptional attention to detail and accuracy. • Ability to maintain confidentiality and handle sensitive information with professionalism. • Strong problem-solving skills and the ability to adapt to changing priorities. • Strong organizational and time management skills, with the ability to prioritize tasks effectively. Compensation: $20 - $25 hourly DOE

• Business Operations & Administration • Oversee the daily administrative operations of the real estate business • Manage and maintain team calendars, scheduling, and meeting coordination • Prepare meeting agendas, reports, and internal documentation • Organize and maintain digital and physical files, databases, and systems • Create, update, and maintain the business operations manual and standard operating procedures (SOPs) • Ensure team systems and workflows are being followed consistently • Coordinate office supplies, marketing materials, and business purchases • Assist with travel arrangements, expense tracking, and reimbursements • Handle errands or miscellaneous business-related tasks when neededClient Experience & Communication • Serve as the first point of contact for clients and provide exceptional customer service • Respond to client inquiries and follow up with leads when appropriate • Organize listing appointment materials and buyer consultation packages • Maintain the client database and CRM, ensuring all client information is accurate and updated • Coordinate showings, open houses, and client appointments • Send and coordinate client gifts and appreciation touches • Assist with planning client events and vendor appreciation eventsListing Transaction & Management • Coordinate listing preparation, including staging, photography, cleaning, repairs, signage, and lockbox installation • Enter and manage listing information in the MLS and real estate websites • Manage the transaction process from listing to closing • Coordinate with clients, lenders, escrow officers, inspectors, and other parties • Track transaction deadlines and ensure documentation is completed accurately and on time • Maintain transaction management systems and digital file complianceMarketing Brand Support • Manage and maintain the CRM and email database • Assist with creating buyer and seller marketing packages • Design marketing materials such as flyers, brochures, and mailers (Canva) • Coordinate listing marketing, including property photos, videos, and online promotion • Manage and update website listings and online property platforms as needed • Assist with social media management and content scheduling • Support video marketing, email campaigns, and digital marketing initiatives • Run and manage social media advertising campaigns when neededTeam Operations Support • Support the agent(s) by managing administrative tasks so they can focus on sales activities, i.e., client care bear roles with personalized closing baskets, support in current escrow as needed, and scheduling. • Coordinate team meetings, trainings, and internal communication • Assist in creating and maintaining team performance reports and metrics.