Our company is seeking a Buyer Coordinator to oversee all aspects of the real estate transaction for buyers—from initial contact through contract—for a top-producing real estate team in Arvada. This role supports real estate agents in a fast-paced, growing market and is critical to ensuring timelines, compliance, and exceptional client experiences. The ideal candidate thrives in a structured environment, enjoys completing standardized and repetitive processes, and consistently delivers high-quality customer service. This role requires strong organization, attention to detail, and joyful, kind client interactions. Responsibilities: Daily Responsibilities • Complete daily action plans as assigned to the role • Maintain consistent communication with clients and team members • Deliver exceptional customer service with professionalism and positivity Buyer Search Period Responsibilities • Verify agency agreements are signed; follow up as needed, and enter in tracking databases • Create buyer prospect search criteria in MLS and ensure auto-searches are properly distributed • Review client MLS search results daily • Schedule and coordinate property showings • Keep clients informed with weekly updates • Follow up on all feedback requests • Monitor and ensure actions by all parties are progressing on time during negotiations • Close out buyer prospect search criteria in MLS and disable auto-searches once under contract Under Contract & Transaction Management • Maintain transaction files in CTMe • Launch Buyer Closing plans in the CRM • Schedule and coordinate inspections, appraisals, closings, and other property access appointments • Communicate regularly with clients to ensure excellent service • Manage relationships with all parties involved in the transaction • Track timelines and ensure contractual obligations are met • Confirm all documents are routed to the correct parties • Maintain accurate files across CRM and brokerage platforms (CTMe, SharePoint, reZen) • Verify receipt and review of HOA documents • Confirm Inspection Resolution and/or Amendment items are completed, with receipts attached • Review settlement statements for accuracy • Review title commitments • Ensure file completeness for commissions, referrals, splits, and payments • Coordinate delivery of closing gifts • Manage client database information, including anniversaries, birthdays, wedding anniversaries, and categories • Complete timely file close-out upon transaction completion Administrative & Team Support • Update contract documents annually or as needed to meet compliance laws • Complete administrative work as requested, including: • Attend weekly meetings and daily huddles • Participate in two weekend customer appreciation events • Attend semi-weekly retreats • Assist with CRM database management • Support training and onboarding of new staff and agents Qualifications: Qualifications & Experience Required / Preferred Experience • Minimum of 1 year of real estate-related experience in a similar role (licensed or unlicensed) • High school diploma or equivalent experience preferred Skills & Competencies • Proficiency in Microsoft Office, especially Word and Excel • High level of comfort with technology and computer systems • Experience with Multiple Listing Service (MLS) • Experience with contact management programs • Strong attention to detail and adherence to timelines • Task-oriented and comfortable in a fast-paced office environment • Exceptional written and verbal communication skills • Strong customer service and daily client interaction skills • Excellent organizational and time management abilities • Strong problem-solving and multitasking skills • Working knowledge of office equipment (printers, copiers, etc.) • Demonstrated emotional intelligence in business situations • Flexibility and willingness to adapt to system changes Additional Requirements Compensation: $45,000 – $48,000 yearly

• Daily Responsibilities • Complete daily action plans as assigned to the role • Maintain consistent communication with clients and team members • Deliver exceptional customer service with professionalism and positivityBuyer Search Period Responsibilities • Verify agency agreements are signed; follow up as needed, and enter in tracking databases • Create buyer prospect search criteria in MLS and ensure auto-searches are properly distributed • Review client MLS search results daily • Schedule and coordinate property showings • Keep clients informed with weekly updates • Follow up on all feedback requests • Monitor and ensure actions by all parties are progressing on time during negotiations • Close out buyer prospect search criteria in MLS and disable auto-searches once under contractUnder Contract & Transaction Management • Maintain transaction files in CTMe • Launch Buyer Closing plans in the CRM • Schedule and coordinate inspections, appraisals, closings, and other property access appointments • Communicate regularly with clients to ensure excellent service • Manage relationships with all parties involved in the transaction • Track timelines and ensure contractual obligations are met • Confirm all documents are routed to the correct parties • Maintain accurate files across CRM and brokerage platforms (CTMe, SharePoint, reZen) • Verify receipt and review of HOA documents • Confirm Inspection Resolution and/or Amendment items are completed, with receipts attached • Review settlement statements for accuracy • Review title commitments • Ensure file completeness for commissions, referrals, splits, and payments • Coordinate delivery of closing gifts • Manage client database information, including anniversaries, birthdays, wedding anniversaries, and categories • Complete timely file close-out upon transaction completionAdministrative & Team Support • Update contract documents annually or as needed to meet compliance laws • Complete administrative work as requested, including: • Attend weekly meetings and daily huddles • Participate in two weekend customer appreciation events • Attend semi-weekly retreats • Assist with CRM database management • Support training and onboarding of new staff and agents