This position is fully responsible for payroll processes including but not limited to preparing, reconciling and processing bi-weekly payrolls. This position will be working with a large multi-state organization seeking a Payroll leader to direct all aspects of payroll, multi-state, be responsible for staff management and development. Responsible for administering for benefits and supporting other HR functions.

Essential functions include but are not limited to:

Payroll

· Fully responsible for all aspects of the payroll process and be a liaison with payroll providers.

· Processing all time cards, verifying information and calculations and specific payroll rates related to such items as holiday, overtime, off-shift, meal penalties;

· Inform HR and Business Office staff of potential compliance issues and recommend solutions.

· Identifies and recommends updates to payroll processing software, systems, and procedures.

· Conducting and analyzing audit reports related to time entry and to validate internal payroll controls.

· Summarizing deductions and withholding's for journal entries;

· Communicating with employees regarding corrections or action needed and answering payroll related questions, keeping the Director of HR informed as appropriate;

· Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

· Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

· Understand and apply payroll related local and state ordinances. Interpret complex guidelines, rules, and policies and procedures and accurately apply the direction provided to operational actions and procedures.

· Facilitates audits by providing records and documentation to auditors.

· Commitment to professional development, keeping up to date and adapting quickly to changes in payroll and HRIS processes.

· Ability to identify potential and actual problems, develop solutions and resolve to a positive outcome in the midst of simultaneously occurring work activities in a fast-paced, deadline driven environment.

· Ability to communicate effectively with all personnel in extreme confidentiality in all matters.

· Review weekly action required reports issued by the plans' record-keeper and take appropriate courses of action to address.

· Manage and train payroll and benefits clerks and assistants

Benefits

· Participate and understand in the maintenance, internal and external communication and day to day operations of the 401(k) and Health Benefits.

· Monitoring leave, compensatory time totals, and leave balances and changes in payroll related data.

· Demonstrated understanding of California and Federal laws regarding leave of absence and ADA compliance.

· Coordinating with the Director of HR and benefits broker to update Employee Benefits

Guide and the payroll system to accurately reflect current offerings.

· Work with Human Resources (HR) and accounting teams Coordinate and prepare reconciliations for annual financial statement audits.

· Ensure that premium deductions in the payroll system are accurate.

· Address plan participants' questions regarding plan provisions.

· Update census data for annual valuation / discrimination testing purposes.

· Distribute 401(k) plan enrollment packets to eligible employees.

· Administer benefit programs, consult with and advise employees on eligibility for all insurance and 401(k).

· Commitment to embrace and adopt new procedures, technology, software and related systems, in particular those related to payroll and personnel information.

· Perform additional duties as directed.

Preferred Skills and Certifications:

· Bachelor's degree in Business Administration, Accounting, Human Resources or related field preferred.

· Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes

· Ability to multi-task and willingness to work extensive hours when necessary.

· Strong interpersonal skills.

· Attention to detail, and ability to maintain confidentiality.

· Excellent organizational skills and attention to detail.

· Must demonstrate full competency with basic word processing, strong to-expert Excel skills, and internet functions and ability to use basic office equipment.

· Strong supervisory and leadership skills.

· Proficient with payroll software (ADP preferred).

· 4 - 6 years of Payroll/Benefit experience.

· Minimum of 2 years’ management experience

· Recent experience as the day-to-day system administrator for an electronic time/attendance and benefits software system. ADP and other similar software experience is strongly preferred.

· Commitment to embrace and adopt new procedures, technology, software and related systems, in particular those related to payroll and personnel information.

Demonstrated competency working both independently and as a team member.