Real Estate Listing Coordinator Position in Tampa, FL Are you a meticulous and proactive individual who loves real estate? Join us as a Listing Coordinator and take charge of overseeing the listing process from beginning to end. Responsibilities: • Client Engagement: Cultivate enduring connections with sellers, guiding them through the listing process. • Listing Preparation: Gather essential property information, conduct market analysis, and assist with contract finalization. • MLS Management: Enter precise property data into the MLS system. • Property Showcasing: Arrange showings, set up appointments, and aid in hosting open houses. • Market Analysis: Produce reports to monitor sales activities and pinpoint market trends. Qualifications: • Highly Organized and Efficient: Ability to handle multiple listings with precision. • Effective Communicator: Exceptional interpersonal and communication abilities. • Problem-Solving Skills: Proactively identify obstacles and implement successful solutions. • Attention to Detail: Committed to accuracy and excellence in all tasks. If you excel in a fast-paced setting and thrive in a collaborative environment, we want to hear from you! Apply now to join our dynamic team. Responsibilities: Reports • Prepare start-of-day and end-of-day reports to keep the team informed about listing progress. Pre-Listing • Research HOA, deed restrictions, and management companies. • Prepare listing presentation. • Write the Buyer's Contract. • Gather essential documents such as surveys, flood elevation certificates, and flood insurance details. • Maintain a vendor list for necessary services. • Check for rental and pet restrictions. • Understand property rules and regulations. • Determine what's covered by maintenance fees. • Assist sellers in completing required listing paperwork. Listing Agreement • Email all required listing documents to the seller. • Order any necessary items, such as cookies or promotional materials. Home Preparation • Schedule vendors, including stagers, painters, landscapers, window cleaners, and deep cleaning services. • Review and compare quotes from vendors. • Coordinate appointments with sellers for access to the property. Listing Photos / Video • Order listing photos, videos, and any special features like Zillow 3D tours. • Be on-site for photos and videos, coordinating with agents and owners. • Manage the upload and arrangement of photos in MLS. Install Lockbox Sign • Order and install signs as needed. • Obtain spare keys from sellers. • Update listing information in Supra.com. • Verify that sign and lockbox installations are correct. • Oversee the check-in and check-out of lockboxes by agents. • Consider the use of combo lockboxes. Manage Seller’s Schedule for Showings • Scheduling all showings. • Set up ShowingTime according to the seller's requirements. • Ensure accurate scheduling of showings. • Attending showings. Launch in MLS • Input and launch all listings in MLS. • Launch listings on Co-star/Loopnet (for Commercial listings only). • Insert photos and videos. • Verify that videos and photos are properly displayed on websites. • Input open house dates in MLS. • Notify the client when the listing is live, including providing relevant materials. Listing Marketing • Coordinate coming soon agent announcements via email blast. • Send just-listed email blasts through Follow-Up Boss. • Notify and share with the seller when social media marketing is launched. • Plan open house events (see Open House Scheduling below). Manage Open House Scheduling • Coordinate open house and broker's open times with the seller. • Market open houses, update MLS information, and advertise to neighbors. • Plan for food and refreshments for open house events. • Review the Marketing Plan Weekly and Ensure Implementation. • Conduct weekly reviews of the marketing plan. • Prepare appraisal packets when necessary. • Monitor home inspections and showings. Property Checks of Vacant Properties (If Owners Aren’t Local) • Conduct weekly property checks on vacant properties, ensuring they are well-maintained. • Notify if any issues need attention. • Provide Weekly Listing Activity Updates to the Sellers Team (Every Monday). • Share showing time reports, open house visitation numbers, and marketing and advertising analytics reports. • Update the team during Wednesday sales meetings. Join Meetings • Attend Wednesday team meetings. TC Back-up • Respond to agent inquiries and questions. Qualifications: • A FLORIDA real estate license is required. • MUST be a resident of Pinellas County. • Must have 2-5 years of experience. • Strong organizational and communication skills. • Attention to detail and ability to manage multiple tasks. • Previous experience in a similar role is a plus. • Proficiency in real estate software and MLS systems. • Excellent customer service and interpersonal skills. • Self-motivated and able to work independently. • Availability for occasional after-hours work and meetings. Compensation: $35,000 - $45,000

• Reports • Prepare start-of-day and end-of-day reports to keep the team informed about listing progress.Pre-Listing • Research HOA, deed restrictions, and management companies. • Prepare listing presentation. • Write the Buyer's Contract. • Gather essential documents such as surveys, flood elevation certificates, and flood insurance details. • Maintain a vendor list for necessary services. • Check for rental and pet restrictions. • Understand property rules and regulations. • Determine what's covered by maintenance fees. • Assist sellers in completing required listing paperwork.Listing Agreement • Email all required listing documents to the seller. • Order any necessary items, such as cookies or promotional materials.Home Preparation • Schedule vendors, including stagers, painters, landscapers, window cleaners, and deep cleaning services. • Review and compare quotes from vendors. • Coordinate appointments with sellers for access to the property.Listing Photos / Video • Order listing photos, videos, and any special features like Zillow 3D tours. • Be on-site for photos and videos, coordinating with agents and owners. • Manage the upload and arrangement of photos in MLS.Install Lockbox Sign • Order and install signs as needed. • Obtain spare keys from sellers. • Update listing information in Supra.com. • Verify that sign and lockbox installations are correct. • Oversee the check-in and check-out of lockboxes by agents. • Consider the use of combo lockboxes.Manage Seller’s Schedule for Showings • Scheduling all showings. • Set up ShowingTime according to the seller's requirements. • Ensure accurate scheduling of showings. • Attending showings.Launch in MLS • Input and launch all listings in MLS. • Launch listings on Co-star/Loopnet (for Commercial listings only). • Insert photos and videos. • Verify that videos and photos are properly displayed on websites. • Input open house dates in MLS. • Notify the client when the listing is live, including providing relevant materials.Listing Marketing • Coordinate coming soon agent announcements via email blast. • Send just-listed email blasts through Follow-Up Boss. • Notify and share with the seller when social media marketing is launched. • Plan open house events (see Open House Scheduling below).Manage Open House Scheduling • Coordinate open house and broker's open times with the seller. • Market open houses, update MLS information, and advertise to neighbors. • Plan for food and refreshments for open house events. • Review the Marketing Plan Weekly and Ensure Implementation. • Conduct weekly reviews of the marketing plan. • Prepare appraisal packets when necessary. • Monitor home inspections and showings.Property Checks of Vacant Properties (If Owners Aren’t Local) • Conduct weekly property checks on vacant properties, ensuring they are well-maintained. • Notify if any issues need attention. • Provide Weekly Listing Activity Updates to the Sellers Team (Every Monday). • Share showing time reports, open house visitation numbers, and marketing and advertising analytics reports. • Update the team during Wednesday sales meetings.Join Meetings • Attend Wednesday team meetings.TC Back-up • Respond to agent inquiries and questions.