Confidential Hiring | Full-Time | Monday–Friday, 9:00 am–5:00 pm | Extended Health Benefits We are a fast-paced real estate brokerage in Vancouver seeking an organized, detail-oriented Office Administrator to join our team. This role is essential to the smooth day-to-day operation of our office, ensuring systems, processes, and administrative functions are handled efficiently and professionally. As the central point of support for our team, you will play a key role in maintaining an organized, productive, and welcoming work environment. This position is ideal for someone who enjoys creating structure, managing multiple priorities, and contributing to the success of a high-performing team. This is a full-time, Monday-to-Friday position offering consistent hours, stability, and the opportunity to make a meaningful impact behind the scenes in a thriving real estate office. Responsibilities: • Welcome and assist visitors, clients, and callers, ensuring a professional and positive experience while directing inquiries appropriately. • Manage all incoming and outgoing mail and courier deliveries, ensuring timely distribution and processing. • Draft, prepare, and respond to routine correspondence, requests, and administrative communications. • Maintain a clean, organized, and professional office environment, including boardrooms, reception areas, and shared workspaces. • Monitor and replenish supplies for printers, copiers, and other office equipment, while troubleshooting basic operational issues. • Track inventory and coordinate the ordering and distribution of office and kitchen supplies. • Prepare and organize materials for training sessions, meetings, presentations, and marketing initiatives. • Support the onboarding and offboarding of sales associates, ensuring a seamless transition process. • Accurately input and maintain listing contract information within the Real Estate Board system. • Act as the primary point of contact for building maintenance requests, vendor coordination, and meeting room scheduling. • Provide administrative support to the Office Manager, Managing Brokers, and Brokerage Owners. • Assist with the creation, formatting, and distribution of internal communications and marketing materials. Qualifications: • Exceptional attention to detail with the ability to complete accurate, high-quality work in a timely manner. • Strong organizational and time-management skills, with the ability to prioritize competing responsibilities effectively. • Thrives in a dynamic, team-oriented environment and is willing to take on tasks of all sizes to support the success of the office. • Demonstrates a proactive mindset and a continuous desire to improve client experiences, office operations, and internal processes. • Excellent interpersonal, verbal, and written communication skills, with the ability to build positive relationships with clients and colleagues. • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, with strong internet and computer skills. Compensation: $58,000+ yearly DOE

• Welcome and assist visitors, clients, and callers, ensuring a professional and positive experience while directing inquiries appropriately. • Manage all incoming and outgoing mail and courier deliveries, ensuring timely distribution and processing. • Draft, prepare, and respond to routine correspondence, requests, and administrative communications. • Maintain a clean, organized, and professional office environment, including boardrooms, reception areas, and shared workspaces. • Monitor and replenish supplies for printers, copiers, and other office equipment, while troubleshooting basic operational issues. • Track inventory and coordinate the ordering and distribution of office and kitchen supplies. • Prepare and organize materials for training sessions, meetings, presentations, and marketing initiatives. • Support the onboarding and offboarding of sales associates, ensuring a seamless transition process. • Accurately input and maintain listing contract information within the Real Estate Board system. • Act as the primary point of contact for building maintenance requests, vendor coordination, and meeting room scheduling. • Provide administrative support to the Office Manager, Managing Brokers, and Brokerage Owners. • Assist with the creation, formatting, and distribution of internal communications and marketing materials.