Real Estate Operations Assistant - Systems & Administration Coordination We are hiring a motivated Real Estate Administrative Coordinator to join our growing sales team. This role is focused on keeping our operations organized and running smoothly so our agents can stay focused on serving clients. Responsibilities include managing transaction documents in the client database, tracking and notifying clients of important deadlines, supporting compliance and legal procedures, scheduling appointments and final walkthroughs, updating our CRM, assisting with client communication, supporting social media marketing, and helping plan company events. You will also help strengthen our systems by improving processes and supporting automation efforts that make the team more efficient and scalable. If you love checklists, deadlines, and making systems cleaner every week, you will thrive here. The ideal candidate is a strong communicator who is proactive, driven, highly detail-oriented, and excited to grow in real estate while contributing to a supportive, community-focused, high-performing team. If this sounds like a fit, we would love to see your application. Responsibilities: • Track important dates and time limits for transactions and notify relevant stakeholders as needed • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized • A major success metric in this role is helping the agent stay in revenue-generating activities by reducing interruptions, organizing priorities, and ensuring consistent follow-through. • Manage calendars, schedule appointments, and prepare essential real estate documents (listing agreements, offers, and showing packets). • Maintain and update the CRM database with accurate client and lead information. • Help support our Marketing Team with coordinating & logistics for newsletters, email campaigns, social content, and event logistics - not content creation. • Handle client communication, including follow-ups, onboarding, and milestone touches (gifts, thank-you notes, anniversaries). • Improve efficiency by creating playbooks, implementing and improving Standard Operating Procedures (SOP’s), and leveraging automations (CRM and other task management tools and task organizing/task processing platforms). Qualifications: • Excellent written and verbal communication skills • License for real estate is preferred but not required • Strong organizational and time-management skills. Self-starter. • Able to keep multiple projects and deadlines on track. • Tech-savvy or the ability to be comfortable learning new systems (experience with CRMs, Google Workspace, Trello, Monday, com or similar tools). • Detail-oriented with a proactive, problem-solving mindset. • Prior real estate, escrow, or transaction coordination experience is a plus but not required. We are willing to train the right person. • Ability to work in-person in Huntington Beach is required. • Hours would be M-F, minimum 25-30 hours, might be more depending upon volume. • Team player who is adaptable, reliable, and eager to support where needed. • This is perfect for you if you love accuracy, checklists, closing loops, improving systems, documenting processes, and being trusted with ownership of systems. Compensation: $21 - $25 hourly

• A major success metric in this role is helping the agent stay in revenue-generating activities by reducing interruptions, organizing priorities, and ensuring consistent follow-through. • Manage calendars, schedule appointments, and prepare essential real estate documents (listing agreements, offers, and showing packets). • Maintain and update the CRM database with accurate client and lead information. • Help support our Marketing Team with coordinating & logistics for newsletters, email campaigns, social content, and event logistics - not content creation. • Handle client communication, including follow-ups, onboarding, and milestone touches (gifts, thank-you notes, anniversaries). • Improve efficiency by creating playbooks, implementing and improving Standard Operating Procedures (SOP’s), and leveraging automations (CRM and other task management tools and task organizing/task processing platforms).