Real Estate Operations & Marketing Coordinator We're looking for a driven, detail-obsessed Listing & Client Success Coordinator to be the operational backbone of our listing business here in the East Bay. This is a hybrid role — roughly 50% in the field and 50% behind the desk — and it's perfect for someone who loves owning a process from start to finish. In this role, you'll own the full listing preparation lifecycle — turning walkthrough notes into project plans, coordinating vendors and contractors across multiple properties, running quality control on-site, and keeping clients informed every step of the way. You're the connective tissue between homeowners, vendors, and our team lead, freeing leadership to focus on what they do best: building relationships and closing deals. Our ideal candidate has a real passion for real estate, thrives on accountability, and brings strong project management instincts to a fast-paced, client-facing environment. Experience in listing coordination or operations is a big plus, and a California real estate license (active or in progress) is even better. If you love building systems, juggling moving parts, and making sure nothing falls through the cracks — we'd love to hear from you. Apply today! This role offers competitive compensation with room to grow, including performance-based deal bonuses tied to listing success, mileage/gas reimbursement for on-site property visits, and a clear path toward expanded responsibilities as the team scales. Responsibilities: • Project-manage the full listing preparation lifecycle — from signed listing agreement through go-live — including building project plans, setting timelines, tracking budgets, and maintaining spreadsheets and calendars for all active properties • Serve as the primary point of contact for all vendors and contractors (cleaners, painters, flooring specialists, photographers, stagers, inspectors, handymen) — scheduling, sequencing work, reviewing estimates, and following up persistently to keep projects on track • Conduct regular on-site property visits (approximately 30-50% of your time) to supervise vendor work, perform quality control walkthroughs, run supply errands, and prepare properties for staging and photography • Own client communication for listing preparation — providing regular status updates to homeowners, coordinating property access, managing disclosure timelines, and ensuring sellers feel informed and supported throughout the process • Create and execute marketing deliverables, including property brochures (Canva/InDesign), email campaigns (Flodesk), social media content, and listing presentations — coordinating with copywriters and photographers to meet go-live deadlines • Maintain Notion as the single source of truth for all property deals, tasks, vendor coordination, and project status — ensuring databases, roadmaps, and templates are always current and accurate • Deliver structured End-of-Day reports covering completed work, blockers, next steps, and upcoming vendor schedules — proactively flagging delays and risks before they become problems • Manage MLS listing input, Compass Concierge applications, contractor invoicing, and financial documentation — tracking budgets and ensuring all paperwork is organized and filed correctly Qualifications: • Either already has or is working towards real estate license • Previous experience in the real estate industry • Communicates well, both verbally and written • Experience in project management, with a knack for creating and maintaining detailed project plans and timelines. • Ability to coordinate and communicate effectively with vendors and contractors, ensuring timely completion of tasks. • Proven track record of managing multiple projects simultaneously while maintaining close attention to detail. • Strong communication skills to keep clients informed and supported throughout the listing preparation process. • Proficiency in using design tools like Canva or InDesign for creating marketing materials. • Familiarity with email marketing platforms such as Flodesk for executing campaigns. • Experience in maintaining organized databases and project management tools like Notion for tracking property deals and tasks accurately and efficiently. Compensation: $40,000 - $60,000 yearly

• Project-manage the full listing preparation lifecycle — from signed listing agreement through go-live — including building project plans, setting timelines, tracking budgets, and maintaining spreadsheets and calendars for all active properties • Serve as the primary point of contact for all vendors and contractors (cleaners, painters, flooring specialists, photographers, stagers, inspectors, handymen) — scheduling, sequencing work, reviewing estimates, and following up persistently to keep projects on track • Conduct regular on-site property visits (approximately 30-50% of your time) to supervise vendor work, perform quality control walkthroughs, run supply errands, and prepare properties for staging and photography • Own client communication for listing preparation — providing regular status updates to homeowners, coordinating property access, managing disclosure timelines, and ensuring sellers feel informed and supported throughout the process • Create and execute marketing deliverables, including property brochures (Canva/InDesign), email campaigns (Flodesk), social media content, and listing presentations — coordinating with copywriters and photographers to meet go-live deadlines • Maintain Notion as the single source of truth for all property deals, tasks, vendor coordination, and project status — ensuring databases, roadmaps, and templates are always current and accurate • Deliver structured End-of-Day reports covering completed work, blockers, next steps, and upcoming vendor schedules — proactively flagging delays and risks before they become problems • Manage MLS listing input, Compass Concierge applications, contractor invoicing, and financial documentation — tracking budgets and ensuring all paperwork is organized and filed correctly