Benefits:

401(k)

401(k) matching

Paid time off

Job description:

Real Estate Project Coordinator

WFA Capital & MMLJ Holdings is a growing family-operated property management and real estate investment company. We own 74 properties ("doors") and are looking to hit 100 by the end of year 2026 with some new construction projects underway. We're looking for a proactive and organized individual to join our team and help us continue our growth and strengthen client connections.

About the Role

As a Real Estate Project Coordinator, you'll be a vital part of our team, assisting the property manager and overseeing various real estate projects simultaneously. This role requires someone with an entry-level understanding of the real estate process, from buying and renovating to selling properties. You'll be involved in everything from project planning and financial management to client handling and site coordination.

What You'll Contribute

Project Management: Plan and execute multiple house renovations, both virtually and in-person.

Financial Oversight: Develop and manage budgets, handle expenses, process invoices, and complete financial reporting.

Vendor & Supplier Relations: Source, negotiate with, and manage contracts for renovation sites, vendors, and suppliers.

Coordination & Compliance: Coordinate permit registration with townships, define scope of work with contractors, and ensure all projects adhere to company standards and compliance guidelines.

Team Collaboration: Work closely with the property manager and contractors on renovation projects, fostering a strong team environment.

Post-Renovation: Conduct wrap-up meetings with the team, reconcile budgets, gather observations, and debrief clients for continuous improvement.

Business Development: Deepen relationships with existing clients and actively identify opportunities for new business.

Travel: Travel to job sites when necessary.

What We're Looking For

Fluency in Spanish is REQUIRED.

Proven experience in an office administration or project management role is preferred.

Strong organizational skills and the ability to effectively manage multiple tasks.

Excellent time management skills with a proactive approach to prioritizing tasks.

Experience as a personal assistant or in customer support is a plus.

Familiarity with Google Workspace and Drive.

A positive attitude, professionalism, and strong interpersonal skills are essential.

If you're looking for an opportunity to grow your real estate and project management skills within a supportive, family-oriented team, we encourage you to apply!

Job Types: Full-time, Part-time

Expected Hours: 20 – 40 per week

Experience:

Construction management: 1 year (Preferred)

Ability to Commute:

Nutley, NJ 07110 (Required)

Work Location: In person