ALL APPLICANTS MUST COMPLETE THIS 2-MINUTE ASSESSMENT TO BE CONSIDERED: https://assessment.predictiveindex.com/bo/6PSV/TransactionCoordinator We’re seeking a Transaction Coordinator who thrives in an independent but collaborative environment. Previous experience working at a title company or as a transaction coordinator is required. You’ll manage 20-30 transactions at a time and play a pivotal role in guiding each deal to the finish line. This is not your average agent-to-agent coordination job — it requires strong communication, attention to detail, and the ability to solve problems in real time. If you're someone who finds purpose in producing high-quality, meaningful work — and thrives on keeping moving parts organized — we want to hear from you. Key Responsibilities Transaction & Title Coordination • Manage the full lifecycle of off-market real estate transactions from contract to close. • Gather seller documents required by title (e.g., Seller Info Sheets, affidavits, special disclosures). • Collaborate with title companies, review title commitments, and clear basic title issues. • Coordinate lien releases, payoffs, probate documents, and non-standard closings. Seller Communication & Support • Serve as the seller’s main point of contact during the closing process. • Assist sellers in completing required forms in a timely manner, however necessary. • Proactively follow up with sellers to ensure timely submission of forms and signatures. • Assist sellers unfamiliar with real estate by explaining each step of the process clearly. • Schedule mobile notaries and document delivery when needed. Coordinate Property Access & Showings • Coordinate lockbox placement and provide access instructions for one-time showings. • Manage showing schedules with internal teams and buyers. • Resolve access-related issues and minor logistical challenges. Process Ownership & Problem Solving • Own your pipeline of 20–30+ active transactions. • Track deadlines, progress, and communication in your CRM or workflow tool. • Spot bottlenecks, suggest solutions, and escalate with actionable plans when necessary. • Work closely with acquisitions and dispositions teams to troubleshoot edge cases (e.g., heirship, liens, etc.). Ideal Behavioral Traits • Independent : You take ownership of your work and don’t need to be micromanaged. • Social : You’re comfortable communicating with sellers, title companies, and internal teams. • Driving : You’re goal-oriented, persistent, and focused on execution. • Precise: You pay close attention to the details that can make or break a deal. Why You’ll Love Working Here • Challenge – Each transaction presents new opportunities to grow and contribute meaningfully. • Recognition – Your work matters and is appreciated by the team and clients. • Growth – Opportunities to advance and expand your role in a growing company. • Location – In the office 5 days a week. • Salary – Compensation that reflects your skills and experience. • Hours – Maintain a healthy work/life balance. • Culture – Positive, driven, and collaborative environment. • Environment – Efficient processes and well-structured systems. • Industry – Join a fast-moving and impactful niche in real estate. • Brand – Work with a company that shares your values and purpose. Responsibilities: • Arrange for and attend events regarding the closing process, including moving schedules • Supervise all administrative duties for home buyer and seller transactions from contract to close • Support sales agents, clients, and other parties with escrow-related paperwork, such as appraisals, titles, and mortgage loans • Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance • Review all documentation and confirm each has the proper signatures and dates to complete the home sale process quickly and smoothly Qualifications: • Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred • Must have excellent organizational skills and communication skills • High school diploma required; Associate’s degree preferred • Motivated to serve people and provide excellent customer service Compensation: $50,000 - $80,000 yearly

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