We are looking for a reliable and precise professional to help us in our accounting department. The Accounting Assistant will maintain current accounts and assist in invoicing functions. We are seeking an experienced candidate who can analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices and reconcile monthly statements with vendors within a specific industry.

Job Duties:

Review all invoices for appropriate documentation and approval prior to payment

Evaluate financial budgets and track expenses.

Assist in reconciling financial books including incoming and outgoing funds.

Sort and distribute incoming mail

Process double billing - P.O. matching invoices, up to 100 plus line items

Prioritize invoices according to cash discount potential and payment terms

Process check requests

Audit and process credit card bills

Match invoices to checks, obtain all signatures for checks and distribute checks accordingly

1099 maintenance

Respond to all vendor inquiries

Reconcile vendor statements, research and correct discrepancies

Assist in month end closing

Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Assist with other projects as needed

AppFolio Software background

Job Requirements:

5 years of Accounts Payable experience

High school diploma required, college courses in accounting preferred

Must have strong work ethics

Must be well organized and a self-starter

Must be able to follow standard filing procedures

Detail oriented, professional attitude, reliable

Proficient in Excel and Word, 10-key by touch, Oracle experience a plus

Ability to type 60-65 wpm

Possess strong organizational and time management skills

Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

Ability to communicate effectively verbally and in writing

Ability to interact with employees and vendors in a professional manner

Ability to speak and write English and Spanish fluently (a must)

Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

<p><span style="font-size: 8pt;"><strong>Notice</strong></span></p> <p><span style="font-size: 8pt;"><em>Property Management Business Solutions LLC is the franchisor of the Real Property Management ® franchised system. Each Real Property Management® franchised location is independently-owned and operated. Employment opportunities throughout the franchised network are listed as a service, so they can be conveniently found by interested parties at one central location for brand management purposes only. The employer for each position listed is the independent franchise owner who posted the position on this website.</em></span></p> <p><span style="font-size: 8pt;"><strong>*Acknowledgement</strong></span></p> <p><span style="font-size: 8pt;"><em>I acknowledge that each independent Real Property Management® franchise office hires and determines the terms and conditions of employment for its own employees. Any employment benefits, compensation and employment practices vary by location. Neither Property Management Business Solutions LLC (“Franchisor”) nor its affiliates have the power to: (1) hire, fire or modify the employment condition of franchisee’s employees; (2) supervise and control franchisee’s employee work schedule or conditions of employment; (3) determine the rate and method of payment; or (4) accept, review or maintain franchisee employment records. Property Management Business Solutions LLC is NOT the employer and/or joint employer for: (i) any of the job opportunities listed on this website; (ii) any of the independent franchisees; and, (iii) any of the employees of the independent franchisees.</em></span></p>