Job Description

Position Overview:
The Receptionist/Administrative Assistant will be the first point of contact for clients and visitors, manage incoming communications, and provide administrative support across multiple departments. The ideal candidate will thrive in a fast-paced environment, enjoy working with a variety of people, and be able to manage multiple priorities effectively.

Responsibilities Include:

• Reception: Answer and direct all incoming calls to appropriate staff; assist clients and visitors as needed.
• Mail Management: Handle all incoming and outgoing mail, including preparing FedEx and other package shipments.
• Office Supplies: Monitor and maintain office supply inventory; place orders as needed.
• Filing: Assist various departments with filing and document organization.
• Document Preparation: Create and format brochures, reports, and other materials.
• Department Support: Collaborate with multiple departments to assist with meetings, reports, and client requests.
• Meeting Support: Coordinate lunches and other arrangements for meetings and company events.

Qualifications

• Prior experience in a fast-paced office environment preferred.
• Experience with multi-line phone systems a plus, but not required.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Professional demeanor and strong customer service orientation.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Bilingual (Spanish) is a plus.

Additional Information

Please see our company Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Trucordia is an equal opportunity employer. We believe that every employee has the right to work in an environment that is free from all forms of discrimination. It is our policy that all decisions involving any aspect of the employment relationship such as hiring, compensation and training, promotions, transfers, discipline, and termination will be based on merit, qualifications, and abilities. Such decisions will be made without regard to age, ancestry, color, race, national origin, disability, protected medical condition, genetic information, military service, veteran status, citizenship status, religion, creed, sex, gender, gender identity, sexual orientation, pregnancy, childbirth, marital status, or any other condition, characteristic or activity protected by law. Discrimination based on any of these factors is contrary to our operating philosophy. Attention Recruitment Agencies: Trucordia does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered property of Trucordia, and we will not be obligated to pay a referral fee. This includes resumes submitted directly to hiring managers without contacting Trucordia's Talent Acquisition Department.