Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Reynolds Parrino Shadwick, P.A. is an insurance defense law firm in the St. Petersburg area currently looking to fill a Receptionist/Billing Support position. On-site office hours Monday through Friday 8:30 am and 5:00 pm.

Summary

Perform essential front desk operations, answering phones, directing calls and greeting visitors for busy law firm.

Support Legal Assistants & Attorneys with faxes, mail, answering phones, and other day-to-day operations.

Support Office Manager with monthly billing processing.

Perform duties necessary to accurately and timely produce client invoices in accordance with client billing guidelines

Receptionist Responsibilities

Manage a multi-line VoIP phone system to answer, screen, transfer calls, and collect relevant information to assist clients. Review all voicemails.

Greet visitors and direct them to the appropriate location within the office.

Receive and organize incoming mail deliveries from USPS, FedEx, and UPS, ensuring all items are distributed to the correct recipients.

Maintain a constant presence at the front desk to handle phone calls and visitors.

Oversee the receipt and transmission of all faxes.

Keep the kitchen area clean and well-organized.

Billing Support

Input data into database program for monthly invoice processing.

Process monthly billing statements.

Provide assistance with special projects as requested by the attorney or office manager.

Education & Experience

Minimum High School Diploma or equivalent.

1-2 years of experience in an office environment; experience in a legal office is a plus.

1-2 years of experience handling phone calls and greeting visitors.

Notary certification is a plus.

Knowledge, Skils, & Capabilities

Familiarity with multi-line phone systems (VoIP system experience is a plus).

Strong organizational skills, with the ability to follow instructions, multi-task, and meet deadlines.

In-depth knowledge of office equipment and computer systems.

Proficiency in Outlook, Word, and Excel is required.

Details

Compensation based upon experience

Full time In Office position Monday - Friday, 8:30 am to 5:00 pm (Remote work not available for this position)

Competitive benefits package provided

Must have reliable transportation