Benefits:

Health insurance

Paid time off

Vision insurance

401(k) matching

Dental insurance

Employee discounts

At Palmetto Garage Works we are dedicated to providing quality services to customer vehicles in the areas of inspection, diagnosis, and repair, utilizing the expertise attained through ASE Certifications and/or years of automotive repair experience.

We're looking for a detail-driven Reconciliation Administrator to own the reconciliation of all parts, tire, and supply purchases across our multi-location, multi-state footprint. You'll be the person who makes sure what we ordered, what we received, what we were billed, and what we paid all line up — and who works directly with vendors to resolve the gaps when they don't.

This role also serves as a central point of contact for vendor account administration: opening new accounts, maintaining existing ones, and closing accounts as locations and supplier relationships change.

If you like clean numbers, hate unexplained variances, and can hold your own on the phone with a parts rep, this is your job.

What You'll Do

Purchase Reconciliation

Reconcile parts, tire, and shop supply purchases across all locations — matching purchase orders, receiving documents, repair orders, and vendor invoices

Research and resolve pricing discrepancies, quantity variances, duplicate billings, and missing invoices

Track and verify vendor credits, core charges, returns, warranty claims, and rebates

Reconcile vendor statements monthly and clear open items before period close

Investigate unmatched or aged items and drive them to resolution with store managers and vendors

Identify recurring discrepancy patterns and flag them for process or vendor-level correction

Vendor Account Management

Set up new vendor accounts, including credit applications, W-9s, tax exemption certificates, and payment terms

Maintain vendor master data — contacts, pricing agreements, terms, remit-to information, and location-level account numbers

Close and settle accounts for discontinued vendors or closed locations, ensuring final balances and credits are captured

Serve as primary liaison for vendor billing inquiries and account issues

Support negotiation and documentation of pricing agreements alongside [Purchasing / Operations]

Support & Reporting

Partner with store managers and service leadership to correct receiving and PO practices at the source

Prepare reconciliation status and open-variance reports for accounting leadership

Support month-end close, accruals, and internal or external audit requests

Assist Accounts Payable with invoice coding and approval routing as needed

Recommend improvements to reconciliation workflows and documentation standards

What You Bring

Required

Proven accuracy with high-volume transactional detail

Confident, professional communication with vendors and field/store personnel

Ability to independently prioritize and follow open items through to closure

High school diploma or equivalent

Preferred

Experience in automotive repair, tire, dealership, fleet, or another parts-intensive industry

Familiarity with shop management Systems (RO Writer)

Working knowledge of core charges, warranty and return credits, and tire vendor programs

Multi-location or multi-state accounting experience

Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, filtering and comparing large data sets)