Benefits:

401(k) matching

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Position: Administrative Coordinator/Program Coordinator

About Us: At Paul Davis Restoration of San Antonio, we restore homes and businesses after water, fire, and storm damage. Our Reconstruction Division handles everything from estimates to build-back. We are a fast-moving team that values clear communication, accountability, and doing right by our customers.

Overview: The Reconstruction Coordinator plays a critical role in the success of our reconstruction projects. This position focuses on managing the early stages of reconstruction—helping move jobs from estimate to approval and ensuring seamless handoff to the Project Manager. You will act as the main point of contact for homeowners, adjusters, TPAs, and carrier partners during this phase.

Key Responsibilities:

Assist with Estimate Approvals: Follow up on submitted estimates to help secure carrier approvals

Communicate with Homeowners: Keep customers informed and prepared before project handoff to the Project Manager

Coordinate with Adjusters/Carriers/TPAs: Provide regular updates and documentation as needed to carrier partners

Track Job Status: Maintain visibility on pending approvals, supplements, and documentation requirements

Support Team Members: Work closely with Project Managers, Estimators, and Admins to keep projects moving

Document Management: Upload and maintain accurate job files with signed documents, communications, and photos

Compliance: Ensure compliance with standards and regulations utilizing internal office systems

Why The Team Needs You? Serving others in their time of need is not easy. We are a fast-paced, progressive company with a hands-off approach management style. We need someone who can take charge, problem solve, build relationships, and complete tasks while being a stickler for the details. We also want a fun personality that enjoys getting results.

Why Join The Team? We are an industry leader in restoration and reconstruction for insurance providers and commercial properties. Built upon principles of customer service and leadership, not only living our company values to be more than just a service provider, but to restore communities.

Skills Desired of Team Member:

Organized, analytical administrative coordinator who likes a fast-paced environment

Loves talking to people and building relationships

Likes to problem-solve and help people find solutions

Comfortable with software and willing to learn new platforms

Is a stickler for the details

Can review data and deductively think through what information might be missing

Proactive, assertive personality

Likes to create and follow systems while helping others to follow them as well

Enjoys taking care of others

High School Diploma or equivalent

Professional appearance and courteous manner

Familiarity with carriers, TPAs and Insurance workflows

Bonus Points for experience in the Restoration or Construction Industry

Benefits

401(k) Matching

Health, Dental, and Vision insurance

Competitive hourly pay (based on experience)

Supportive team environment

Opportunities for career growth and advancement

PTO and Paid Holidays

Weekly pay

Must be able to pass a Background check. Paul Davis Restoration of San Antonio is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, gender, age, disability, or background.