Benefits:

401(k)

401(k) matching

Bonus based on performance

Company car

Company parties

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Benefits/Perks

Fast growing company with opportunities for advancement

Dedicated investments in learning, training, and development

Above market compensation, plus performance pay

Leadership, coaching and development opportunities

Other benefits include (401k, Health, Dental, Vision, Paid Time Off)

We are looking for an experienced Reconstruction Coordinator to join our fast growing team! You will be making an impact each day by keeping our reconstruction projects organized and moving — so that our customers can get their homes and lives back as quickly and smoothly as possible.

You are someone with meaningful experience in project coordination, construction administration, or a related field. You know how to manage multiple moving pieces without letting anything slip. You are familiar with permit processes, subcontractor scheduling, and vendor coordination. You have a genuine concern and ability to show empathy for our customers — when they may be having one of their worst days, you are at your best.

You are computer savvy and have experience with CRM systems and project management platforms. You thrive in a fast paced environment and are open to learning every day. Your experience in reconstruction, restoration, or construction is a strong plus. You are outgoing, organized, and bring outstanding communication skills to every interaction.

You hold yourself to a high standard and care deeply about the quality of your work and its impact on customers and your team. You are a leader and coach to others and know you are only as successful as those you bring along with you.

Your Primary Responsibilities — Reconstruction Coordination:

Serve as a primary point of contact for reconstruction customers throughout the project lifecycle

Assist the Rebuild Manager and Reconstruction Estimator & Project Manager with day-to-day project operations

Track and coordinate building permit applications, status updates, and required inspections with local municipalities

Schedule, coordinate, and confirm subcontractor and vendor visits across all project phases

Monitor project timelines and milestone progress; proactively flag delays or issues to the project team

Maintain organized project files, documentation, and communication logs in CRM and project management systems

Prepare and distribute project status reports to customers and internal stakeholders

Assist with budget tracking — monitor vendor invoices, purchase orders, and project costs

Set deadlines and assign tasks to vendors and staff under the direction of the Rebuild Manager

Coordinate with mold remediation and water damage restoration teams for smooth project handoffs

Track and manage the reconstruction leads pipeline and vendor referral log

Adapt quickly to changing project demands and priorities

Secondary Responsibilities — Customer Service Support:

Answer incoming reconstruction customer calls — new leads and follow-ups

Document and intake new leads into CRM system

Schedule estimator routes, optimizing for geography and customer needs

Send contracts for customer signature and track execution

Create and maintain production folders and customer files

Perform estimate and project follow-ups, escalating to team members as appropriate

Track estimator sales activity and maintain sales sheet reporting

Other duties as assigned by Owner and Operations Manager

Your Qualifications:

2–4 years of experience in project coordination, construction administration, or a related field

Experience in the cleaning, restoration, or construction industries strongly preferred

Familiarity with building permits, municipal inspection processes, and subcontractor coordination

Proficiency in CRM systems, project management platforms, and Google Suite / Microsoft Office

Excellent communication skills (We are a "communication company" that specializes in restoration!)

Ability to multi-task in a complex and sometimes quickly changing environment

Genuine empathy for customers and a customer-first mindset

Valid driver's license and clean driving record

Willingness to undergo background check, drug test, and motor vehicle record pull

High school diploma/GED