Job Description

Toomey is accepting resumes for Records Management Specialists to join our team. The record management specialist is responsible for managing and organization's records, both physical and electronic, ensuring records are organized, accessible, and compliant with regulations.

RESPONSIBILITIES

• Develop, implement, and maintain comprehensive records management policies and procedures in line with organizational needs and regulatory requirements.
• Provide support in managing office documents, files, and folders, ensuring proper classification, storage, and retrieval.
• Receive and manage records indexes, capturing detailed information about the Agency records and files, secure them, and provide efficient records retrieval assistance.
• Create, maintain, and update the electronic records and information management application, ensuring data integrity and system functionality.
• Transfer essential records to appropriate storage facilities, distribute materials, and perform other related duties as needed.
• Ensure records are retained or disposed of according to established schedules and regulations, maintaining strict compliance with legal and organizational requirements.
• Conduct regular audits of records management processes to identify areas for improvement and ensure ongoing compliance.
• Train and guide staff on proper records management practices, including filing, retention, and disposal procedures.
• Coordinate with various departments to ensure consistent application of records management policies across the organization.

Qualifications

• US Citizenship required
• Active Public Trust required
• Knowledge of effectively managing and organizing documents and files in an electronic environment, record keeping issues involved in the life cycle of paper and electronic records, records schedules, essential records, and procedures for retiring and transferring records
• Strong knowledge and abilities in administrative procedures and practices, including tracking and updating programs/projects
• Demonstrated skills in operating various computer software packages, including Microsoft Office 365 suite of applications
• Ability to effectively manage time and prioritize work to achieve required results and due dates
• Ability to work effectively with staff and management of all levels and personnel
• Skilled in diplomacy, tact, and handling stress under pressure
• Produce work with quick turnaround times, ability to adjust to changing requirements, and handling high-pressure situations
• Excellent written and oral communication skills
• Excellent attention to detail
• Expertise in Microsoft Office Products

Additional Information

Only qualified candidates will be contacted. Be sure to keep an eye on your spam or junk folders in case our emails end up in there! Please, no phone calls directly to our business, CEO, hiring managers, or recruiters. Due to the high volume of applicants, we typically receive for our career openings, we are not able to do phone interviews until later stages of the hiring process.

Toomey Technologies is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, disability, age, or veteran status.