Summary: The Purchasing and Inventory Assistant is responsible for managing inventory control for supplies essential to plant and office functions. This role will oversee vendor maintenance, ordering, purchasing, and inventory management. This individual will report to the Purchasing and Raw Material Manager and support inventory management of raw materials. The Purchasing and Inventory Assistant will also provide additional support to other areas of the Operations Department as needed.
Essential Duties & Responsibilities
- Issue purchase orders for all non-raw materials needed for day-to-day operations.
- Approve invoices and manage receiving paperwork for Accounting Department.
- Set-up and maintain vendor profiles in Radius ERP system.
- Resolve issues with suppliers and vendors.
- Receive, approve, and manage inventory of all non-raw materials.
- Evaluates and records vendor performance and compliance with agreed upon specifications.
- Develops and maintains customer specification records.
- Assist in inventory counts of raw materials.
- Cross-train on creating Certificate of Analysis (COA) for customer shipments.
- Provide administrative support to SQF team as needed.
- Support Operations Department with other administrative duties as assigned.
Education & Experience
- Two-year degree from an accredited college or university in business or supply chain management.
- At least 3-5 years of experience in purchasing or a similar role.
- Experience with ERP system required.
- Experience working in a manufacturing and production environment preferred.
- Experience with HACCP, GMP, GAP, FDA, SQF preferred.
Knowledge, Skills and Abilities
- Knowledge of inventory management and procurement.
- Ability to demonstrate exceptional computer proficiency with data entry, spreadsheets, MSOffice, and other technology relative to the industry.
- Excellent communication skills both oral and written.
- Must possess a customer service attitude with the ability to meet quality standards for services and the evaluation of customer satisfaction; solicits customer feedback to improve service; provides regular feedback and seeks to improve processes.
- Critical thinking skills with attention to analytics and detail.
- Identifies and resolves problems efficiently; gathers and analyzes information and develops solutions.
- Strong prioritization skills and time management skills with the ability to consistently meet daily, weekly, and monthly deadlines.
- Inclusiveness, with the ability to and desire to work with and/or on a team.
- Ability to effectively build and nurture relationships with new and existing clients, vendors, and management.
- Possesses excellent complex problem solving and decision-making abilities with the ability to implement solutions using sound judgment.
- Ability to work independently and in a collaborative team environment.
Physical Demands & Work Environment:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
- Routine 8-hour shift; but may be subject to irregular hours based on departmental demands.
- Ability to lift 50 lbs.
- Visual and auditory acuity sufficient to read company materials and information.
- Potential exposure to moving mechanical parts.
- Protective clothing or equipment is required including hair net, gloves.
- Temperature controlled environment; 95% spent indoors.