The Recruiting Coordinator plays a key role in supporting the recruiting and hiring process across all departments and multiple office locations. This position ensures candidates have a smooth experience from application through offer, while also supporting managers and leadership with scheduling, compliance, and reporting.
Responsibilities
- Identify and screen qualified applicants based on job descriptions using ATS software.
- Schedule and conduct preliminary phone interviews for positions including outside sales, inside sales, office, and management roles.
- Coordinate and schedule in-person interviews for managers across different states
- Draft, update, and help distribute offer letters.
- Post and refresh job ads on platforms such as Craigslist and other job boards to attract applicants.
- Assist with background checks and maintain records.
- Create and manage Excel/Google Sheets to track recruiting metrics, background check results, and applicant pipelines.
- Maintain close communication with managers regarding candidate flow and hiring needs.
- Ensure all candidate information is handled with confidentiality and compliance.
Qualifications
- 1–3 years of recruiting coordination, HR support, or administrative experience (preferred).
- Familiarity with ATS software
- Strong organizational skills with the ability to manage high-volume scheduling across multiple locations.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Excel/Google Sheets for tracking and reporting.
- Ability to multitask, prioritize, and manage competing deadlines.
- Proficient PHONE SKILLS
- High attention to detail and commitment to accuracy in records and documentation.
- Confidentiality and professionalism when handling sensitive candidate information.
Compensation & Benefits
- Competitive Salary (based on experience)
- Profit Sharing Bonus (Based on Quarterly Revenue)
- Full Insurance Benefits
- PTO
- 401K plan with 2% employer contribution
- Company outings & yearly trip
- Company Paid Holidays