Large S&P500 financial services real estate firm is seeking a Legal Administrative Assistant for the Real Estate Development Legal department for the San Diego office. The incumbent will be a highly skilled individual who will be primarily responsible for assisting the Real Estate Development legal department with various aspects of contract preparation and maintenance and other tasks as assigned.

Responsibilities:

• Preparation, summation and compilation of construction related contract documents and change orders for senior staff review and approval.
• Ensure all agreements are properly approved in accordance with corporate procedure; manage the contract signing process and returning contracts by a given deadline.
• Follow up on contract executions and required paperwork.
• Updating contract lists, logs, and reports.
• Enter approved contracts, change orders, and costs into appropriate project management/accounting system.
• Provide advice, guidance, and direction to carry out contract administration consistent with RED Legal established policies.
• Manage record keeping for all contract-related correspondence and documentation.
• Coordinate and assist with collecting, aggregating, and preparing data.
• Perform additional assignments as required by the operating needs of the department or as directed by management

Qualifications and Experience:

• Bachelor’s degree, strongly preferred.
• 1-2 years of relevant office experience, a must.
• Proficient in Microsoft Office products (Word, Excel, Outlook).
• Familiarity with project management/document control software (Unifier) preferred.
• Familiarity with DocuSign preferred.
• Must have strong verbal and written communication skills to interact with all levels including, but not limited to senior management, consultants, etc.
• Must demonstrate integrity, honesty, professionalism and commitment to company values.
• Must be self-motivated and able to work efficiently in a fast-paced environment.
• Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
• Must have high standards of quality with attention to detail.