Reputable real estate investment firm located in Pasadena, CA is hiring for a legal administrative assistant to support the Legal Transactions Team.  The firm is currently remote due to COVID.

Essential Duties and Responsibilities:

• Prepare closing binders
• Assist with transitioning transaction materials to asset management, legal, accounting and all other internal departments post-closing
• Electronic filing (email and documents), create, files folders and indexes
• Undertake due diligence document collection and organize, post and index due diligence materials
• Circulate email notices and reminders as needed
• Help to coordinate title and survey order
• Handle other confidential tasks and participate in various projects, as assigned
• Participate in general administrative tasks, support to the legal department, and a variety of confidential tasks and special projects, as assigned
• Assist the leasing and operational team with the following:
  • Create files and folders, including tabbing/indexing of documents
  • Maintain all legal records, including, but not limited to, hard copy and electronic filing of legal documents and email, and processing files for off-site storage
  • Other confidential tasks, as assigned

Qualifications and Experience:

• Minimum 2 years administrative support experience
• General understanding of legal administration or office filing, preferred
• Strong verbal and written communication skills
• Ability to interact with all levels including, but not limited to, senior management and outside counsel
• Strong Microsoft Office skills a must (Outlook, Word, and Excel)
• Familiarity and proficiency with DocuSign, preferred
• Team-oriented, highly motivated and can-do attitude
• Ability to follow direction from professional staff
• Strong attention to detail
• Strong organizational skills, time management and prioritization skills
• Experience with high volumes of work