Job Description

Job Description

VACANCY ANNOUNCEMENT

** GRANTS & CONTRACTS ACCOUNTANT**

RED LAKE BAND OF CHIPPEWA INDIANS

Open: July 13, 2023-until filled.

PRIMARY FUNCTION:

Assist with handling the financial and compliance needs of the Federal and State agency programs. Reports to Controller, full time position with benefits, salary; DOQ.

ESSENTIAL RESPONSIBILITIES & DUTIES:

• Budget Management
  • Review program budgets and expenditures for accuracy and compliance with appropriate laws and regulations
  • Ensure grant funds are spent in accordance with approves budget
  • Provide accurate financial data to Project Directors/Coordinator and funding agencies
  • Ensure budget line items stay within limitations set by agency and not exceed appropriations
  • Work with Program Directors to develop budgets
  • Ensure match requirements are established and approved in time for the annual budget process
  • Prepare and submit budget modifications to funding agencies in a timely manner
• Reporting
  • Responsible for the financial reporting of various Federal and State agency programs in a timely manner
  • Assist program directors with reporting, modifications, budgeting and other tasks as needed
  • Update program directors on the financial status of their programs on a regular basis
  • Notify the Director of Finance in advance of any expected grant over-expenditures
  • Provide monthly financial reports to program staff
  • Provide requested documentation and information to the auditors in a timely fashion
• Transactions
  • Ensure that grant funds are drawn down in a timely fashion to minimize General Fund cash advances
  • Process and track grant expenditures
  • Review original documentation, verify coding, reconcile expenditures, and prepare reports
  • Reconcile assigned accounts in regular and timely manner
  • Prepare and post journal entries as necessary
• Compliance
  • Help to ensure compliance with accounting policies, local, state, and federal requirements
  • Notify the Program Director of all potential or actual audit exceptions
  • Provide monitoring and monthly reporting of grant expenditures
  • Review travel to ensure compliance with Travel Policy
  • Ensure sole source certifications are up to date in HR file
  • Ensure that programs follow the Procurement Policy where bids or quotes are required
  • Ensure that all expenditures of Federal funds are supported by receipts
  • All official reports to the granting agency that require signatures must be signed by a tribal officer
  • Prepare year-end closing schedules and journal entries in a timely fashion to expedite the SEFA (Schedule of Expenditures of Federal Awards), related balance sheet accounts, and the statement of revenue and expenditures for the audit
  • Working conditions- are normal for an office environment. Work may require occasional weekend and/or evening work and attendance at meetings or training that requires travel
  • Other related projects and tasks as assigned

EDUCATION/WORK EXPERIENCE/QUALIFICATIONS:

• Bachelor’s Degree in Accounting or Business (or comparable work experience)
• Preferred four years or more experience in accounting
• Native American Preference
• Proficient Business Communication skills
• Knowledge of governmental grant/contract principles and procedures necessary to complete pre-award, award, and post-award functions preferred
• Preferred intermediate to advanced skills in Excel
• Employment contingent upon successfully passing Pre-Employment Drug/Alcohol Test and Background Check

TO APPLY: Applications and copies of certificated/diplomas are being accepted at the Government Center – Human Resources Department, P.O. Box 546, Red Lake, MN 56671 Phone (218)-679-1847.

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