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Administrative Services Graduate

Reesby IT

Administrative Services Graduate

National
Full Time
Paid
  • Responsibilities

    About the Administrative Services Graduate position

    We are looking for a reliable Administrative Services Graduate who will undertake a broad set of administrative and clerical tasks during our 3-month volunteer program, assisting in daily office needs and managing our company's general administrative activities, preparing reports and maintaining appropriate filing systems. You will have to ensure the efficient and smooth day-to-day operation of our office.

    You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

    Administrative Services Graduate responsibilities are:

    • Manage phone calls and correspondence (including email, memos, letters, faxes and forms)

    • Attend meetings and take detailed minutes

    • Participate in the preparation of regularly scheduled reports

    • Organize contact lists and filing systems

    • Meet and support visitors

    • Help clients and company representatives contact each other

    • Review and update office policies and procedures

    • Monitor office supplies and research new deals and suppliers

    • Prepare and submit expense reports

    • Collaborate with executive and senior administrative assistants to handle requests and queries from senior managers

    Administrative Services Graduate requirements are:

    • Knowledge in office management systems and procedures, as well as with office equipment, such as printers and fax machines

    • Good practical knowledge with MS Office, particularly MS Excel and MS PowerPoint

    • Strong time management and problem solving skills with the ability to prioritize work

    • Outstanding written and verbal communication skills, with close attention to detail

    • Strong organizational skills with the ability to multi-task

    • High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus

    We support equal opportunity and if you do not meet the requirements exactly we encourage you to apply, if you are returning to work, come from a diverse background or are 55 or older we encourage you to apply.