Job Description

Finance Coordinator

KIPP MA is looking for a mission-aligned Finance Coordinator to support KIPP MA’s expense, payable, and purchasing processes. Reporting to the Director of Finance, the Finance Coordinator will work closely with staff and schools in the region to ensure school operations run smoothly from a financial perspective. The Coordinator will also assist with ad hoc finance office projects as they arise.

This role requires consistent and reliable demonstration of the following essential job functions and key responsibilities:

KEY RESPONSIBILITIES

Accounts Payable Administration

• Review and administer vendor invoices

• Review and administer employee expense reports

• Provide accounts payable training to staff related to invoices and expense reimbursements

Invoices and School Support

• Upload invoices and code expenditures within the accounts payable system

• Ensure that invoice approvals are completed by budget managers in a timely manner

• Communicate regularly with school leaders and operations directors, ensuring financial matters run smoothly at all of KIPP MA’s schools

• Support schools with purchases being made by KIPP MA staff

• Deposit checks and cash receipts as received from schools, within a timely manner

Vendor Relationships

• Manage vendor relationships; respond to vendor inquiries in a timely and professional manner

• Establish partnerships with external vendors including payment processes, items lists, and purchasing discounts

• Identify cost-saving opportunities with individual vendors

• Set up and maintain vendors in the accounts payable software

• Perform quality checks to ensure that all invoices are received by vendors and paid in a timely manner

Other Finance Responsibilities

• Manage the finance team’s email support inbox

• Perform month-end procedures to ensure completeness and accuracy of expenses and payables

• Assist with annual compliance and financial audits as necessary

• Download, save, and organize monthly statements

• Accurately prepare and upload data in the accounting system from the accounts payable system

• Handle all accounts payables and receivables

• Assistance with private grants: organize documents and deposit checks

• Administer corporate accounts such as Amazon, Staples, Uber, WB Mason, etc.

• Manage all corporate cards by monitoring activity and users.

  • Prepare monthly expense reports, uploads, and reconciliations for credit cards and prepaid cards

  • Ensure ED credit card statement is reviewed and approved by board members

• Provide support to the Director of Finance and Finance Manager with all finance office related tasks

General Requirements and Responsibilities

• Embody KIPP MA’s Code of Conduct by acting with integrity, leading with humanity, centering self-awareness and critical consciousness, taking personal responsibility, and engaging productively

• Participate and engage in regional professional development and community events as required

KIPP MA staff are supported in their demanding work by experienced and dedicated leadership and staff who have themselves proven successful in their role. Our KIPP MA Executive Leadership Teams maintain consistent systems and procedures designed to permit staff to do their best work.

In addition to the responsibilities listed above, there will be other duties as assigned commensurate with the Finance Coordinator position.

Qualifications

QUALIFICATIONS

• Deep alignment with KIPP MA’s mission and values, including the unwavering belief in the high potential of all students

• Associate’s degree; Bachelor’s degree in Business Management, Accounting, or Finance preferred

• Highly flexible with the ability to multitask and prioritize

• Excellent written and oral communication skills

• Proficiency in Google Suite and Microsoft Office Suite, particularly Microsoft Excel

• Pass Criminal Background Checks

Additional Information

KIPP MA is an Equal Opportunity Employer. We believe in building a vibrant and welcoming school community that advances our mission of ensuring that all KIPP students graduate with the skills and confidence to lead fulfilling lives. This includes a commitment to attracting and developing individuals who understand the experiences of the students and communities we serve. We hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

What We Offer
The minimum salary range for this exempt position is $45,000 to $60,000 (per 1.0FTE/45 hours per week) with a $1,000 signing bonus—and an annual $2,000 retention bonus in subsequent years, as well as other bonuses, when eligible. This role follows our 12 Month calendar. For more about what we offer, how to apply and more about KIPP MA, please visit this link HERE.