Job Description

DESCRIPTION

Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. No instruction on routine work, general instructions on new projects.

ESSENTIAL FUNCTIONS:

• Completes special projects/ad-hoc reports, including designing graphic presentations, as delegated by management.

• Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.

• Takes minutes.

• May perform desktop publishing.

• Uses a variety of software to compose letters/prepares reports for executive/manager review.

• Maintains confidential department files and records.

• Maintains manager/executives’ calendar; arranges meetings, conferences and travel itineraries.

• Screen’s telephone calls/visitors refer to appropriate staff member.

• Interprets policies and procedures in response to inquiries.

• May provide information to top level management, Board Members. etc.

• Reviews/screens manager/executives mail, researches issues and provides recommendations.

• May provide training/direction to other non-exempt personnel.

BASIC QUALIFICATIONS:

• Minimum three (3) years of secretarial/administrative or comparable experience.

• 2-year degree required; 4-year degree preferred.

ADDITIONAL REQUIREMENTS:

• Advanced writing, reading and arithmetic skills required.

• Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.

• Strong customer service skills required to communicate effectively with all levels of management internal/external.

• Initiative and analytical ability to research and prepare reports.

• Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).

• Proficiency in MS Word & MS Excel must be demonstrated through testing.

• Word processing speed: 40 wpm required.

Must be able to work in a Labor/Management Partnership environment.

Company Description

RemX is the professional staffing division of EmployBridge, a $3 billion staffing organization with more than 600 offices in the U.S. and Canada. For nearly two decades, RemX has specialized in the recruitment of office support, finance and accounting, contact center, information technology and engineering professionals. Using its proven "Exact Match" methodology, RemX matches qualified talent with the right job opportunities on a temporary, contract, contract-to-hire and direct hire basis.